Secretary of State

WV Secretary of State: Mac Warner

To find out the status of your HOA/Condo if current or revoked enter your community’s name, business name or organization’s name in whole or part –  the results will return with pertinent information regarding the type of business (HOA/Condo Business Code=8134*), county name, dates including contacts &  Board of Directors.

*see WVOHOA FAQ#113

SEARCH TIPS: If you have trouble finding a business, try the following:

Enter one or more key words in the business name
Use the % symbol for a wild card search.
Example: searching for Fraternal Order Eagles 1234 ABCD, Inc.
%Fraternal%1234%

image-links to WV SOS Search
reference –  this image links to WV SOS Search

website address for WV SOS: https://sos.wv.gov

It is required that West Virginia planned communities doing business in the state register annually with the Secretary of State. (by collecting assessments you are doing business) The report and $25 filing fee must be filed and paid between January 1 and June 30 of each year following the calendar year in which the business was registered. 

Nonprofit corporation” means a nonprofit, not-for-profit, non profit corporation without capital stock or shares as defined by WV Code §31E-1-150

EXAMPLE: Secretary of State Reminder Postcard sent to HOAs
The WV SOS will send an e-mail reminder to those that have filed online for renewing – be sure you have passed WV SOS information onto your new Board of Directors each year.

Your community’s Annual Report requires update of officers, members, partners, directors, addresses & agent for service of process, and other information the Secretary of State deems necessary and important.

TIP: WV SOS Form “AAO” Agent Address Officer
TO APPOINT OR CHANGE PROCESS, OFFICERS, AND/OR ADDRESSES 
Phone:304.558.8000
Toll Free 866.767.8683
E-Mail: Business@wvsos.gov

$15 a year, if received by midnight July 1st due date. 

If received after July 1st the following fees apply:

  • Profit – $75 (includes $50 late fee)
  • Non-Profit – $50 (includes $25 late fee)

Call cashier at 304-­558-8000 to use your credit card as a payment.

Should the registration not be completed a stiff penalty is added to re-apply 

Filing Form due date no later than June 30 of each year:

Annual Report Filing

  • Blank paper form  to print and/or surface mail:
    West Virginia One Stop Business Portal – Business Registration Instructions
    Issued by West Virginia Secretary of State
  • File online or contact the office by:
    E-Mail:  business@wvsos.com or
    Telephone:  1-877-826-2954
    to request an annual report form to be sent to you. Report requires update of officers …

important message(s) & quick help located at the right on the WV SOS page:
https://onestop.wv.gov/b4wvpublic/default.aspx

 If you have any problem finding what you are looking for, please contact:

304-­558-8000

toll free 866-­767-8683 or

e-mail at business@wvsos.com

What to do when you have questions or you’ve made form errors you yourself cannot correct.
Contact Mr. Chris Alder, WV SOS Division Director of Business & Licensing Division
(304) 356-2617 Direct
Mr. Alder can access your online form to correct your error in most cases and/or help with related issues.

WV Secretary of State may charge document copy fees.

Eastern Panhandle Business Hub
229 East Martin Street
Martinsburg, WV 25401
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Phone:
Main: (304) 356-2654
Fax: (304) 260-4360

North Central WV Business Hub
200 West Main Street
Clarksburg, WV 26301
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Phone:
Main: (304) 367-2775
Fax: (304) 627-2243

WV One Stop Business Center
1615 East Washington Street
Charleston, WV 25311-2126
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Phone:
Main: (304) 558-8000
Fax: (304) 558-8381
Toll Free: (866) 767-8683

Office of the Secretary of State
State Capitol Building
Charleston, WV 25305
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Phone:
Main: (304) 558-6000
Fax: (304) 558-0900
Toll Free: (866) 767-8683
Investigations Hotline: (877) 372-8398
Business@wvsos.gov

additionally: General Q&A information is also available at:

How to reinstate a Revoked West Virginia Corporation:

http://www.northwestregisteredagent.com/reinstate-revive-west-virginia-corporation.html

How to obtain copies of your CERTIFICATE OF INCORPORATION, ARTICLES OF INCORPORATION and other documents held by the WV Secretary of State can be found at:
https://www.northwestregisteredagent.com/west-virginia-certified-copy-articles.htm
Northwest Registered Agent, LLC. – Agent#  99cyq


Hinton, WV 25951 – Summers County