NOTICE: The 2021 filing procedures and requirements of the Secretary of State have changed. Carefully read the procedures and follow the directions to be successful.
WV Secretary of State Mac Warner
To find out the status of your HOA if current or revoked enter your HOA’s name, business name or organization’s name in whole or part – the results will return with pertinent information regarding the type of business (HOA’s Business Code=8134*), county name, dates including contacts & Board of Directors.
*see WVOHOA FAQ#113
NEW website address for WV SOS: https://sos.wv.gov
It is required that West Virginia Homeowner Associations register annually with the Secretary of State.
Nonprofit corporation” means a nonprofit corporation without capital stock or shares as defined by WV Code §31E-1-150
EXAMPLE: Secretary of State Reminder Postcard sent to HOAs
Currently (2019) the WV SOS will send an e-mail reminder to those that have filed online for renewing – be sure you have passed WV SOS information onto your new Board of Directors each year.
Your HOA’s Annual Report requires update of officers, members, partners, directors, addresses & agent for service of process, and other information the Secretary of State deems necessary and important.
TIP: WV SOS Form “AAO”
APPLICATION TO APPOINT OR CHANGE PROCESS, OFFICERS, AND/OR ADDRESSES
$15 a year, if received by midnight July 1st due date.
If received after July 1st the following fees apply:
- Profit – $75 (includes $50 late fee)
- Non-Profit – $50 (includes $25 late fee)
Call cashier at 304-558-8000 to use your credit card as a payment.
Should the registration not be completed a stiff penalty is added to re-apply
Filing Form due date no later than MIDNIGHT JULY 1 of each year:
Annual Report Filing
- Blank forms:
https://sos.wv.gov/FormSearch/Business/Annual-Reports/Corp-LP-VA-BT-Annual-Report.pdf available on the Secretary of State’s website. - File online or contact the office by:
E-Mail: business@wvsos.com or
Telephone: 1-877-826-2954
to request an annual report form to be sent to you. Report requires update of officers …
important message(s) & quick help located at the right on the WV SOS page:
https://onestop.wv.gov/b4wvpublic/default.aspx
If you have any problem finding what you are looking for, please contact:
304-558-8000
toll free 866-767-8683 or
e-mail at business@wvsos.com
WV Secretary of State may charge document copy fees.
Eastern Panhandle Business Hub
229 East Martin Street
Martinsburg, WV 25401
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Phone:
Main: (304) 356-2654
Fax: (304) 260-4360
North Central WV Business Hub
200 West Main Street
Clarksburg, WV 26301
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Phone:
Main: (304) 367-2775
Fax: (304) 627-2243
WV One Stop Business Center
1615 East Washington Street
Charleston, WV 25311-2126
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Phone:
Main: (304) 558-8000
Fax: (304) 558-8381
Toll Free: (866) 767-8683
Office of the Secretary of State
State Capitol Building
Charleston, WV 25305
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Phone:
Main: (304) 558-6000
Fax: (304) 558-0900
Toll Free: (866) 767-8683
Investigations Hotline: (877) 372-8398
Business@wvsos.gov
What to do when completing your required annual report online and you’ve made errors you yourself cannot correct.
Contact Ms. Penney Barker, WV SOS Director of Business & Licensing Division
(304) 356-2646 Direct
Ms. Barker can access your online form to correct your error in most cases.
additionally: General Q&A information is also available at:
How to reinstate a Revoked West Virginia Corporation:
http://www.northwestregisteredagent.com/reinstate-revive-west-virginia-corporation.html
How to obtain copies of your CERTIFICATE OF INCORPORATION, ARTICLES OF INCORPORATION and other documents held by the WV Secretary of State can be found at:
https://www.northwestregisteredagent.com/west-virginia-certified-copy-articles.htm
Northwest Registered Agent, LLC. – Agent# 99cyq
Hinton, WV 25951 – Summers County