Secretary of State

WV Secretary of State: Mac Warner

To find out the status of your HOA/Condo if current or revoked enter your community’s name, business name or organization’s name in whole or part –  the results will return with pertinent information regarding the type of business (HOA/Condo Business Code=8134*), county name, dates including contacts &  Board of Directors.

*see WVOHOA FAQ#113

SEARCH TIPS: If you have trouble finding a business, try the following:

Enter one or more key words in the business name
Use the % symbol for a wild card search.
Example: searching for Fraternal Order Eagles 1234 ABCD, Inc.

image-links to WV SOS Search
reference –  this image links to WV SOS Search

website address for WV SOS:

It is required that West Virginia planned communities doing business in the state register annually with the Secretary of State. (by collecting assessments you are doing business) The report and $25 filing fee must be filed and paid between January 1 and June 30 of each year following the calendar year in which the business was registered. 

Nonprofit corporation” means a nonprofit, not-for-profit, non profit corporation without capital stock or shares as defined by WV Code §31E-1-150

EXAMPLE: Secretary of State Reminder Postcard sent to HOAs
The WV SOS will send an e-mail reminder to those that have filed online for renewing – be sure you have passed WV SOS information onto your new Board of Directors each year.

Your community’s Annual Report requires update of officers, members, partners, directors, addresses & agent for service of process, and other information the Secretary of State deems necessary and important.

TIP: WV SOS Form “AAO” Agent Address Officer
Toll Free 866.767.8683

$15 a year, if received by midnight July 1st due date. 

If received after July 1st the following fees apply:

  • Profit – $75 (includes $50 late fee)
  • Non-Profit – $50 (includes $25 late fee)

Call cashier at 304-­558-8000 to use your credit card as a payment.

Should the registration not be completed a stiff penalty is added to re-apply 

Filing Form due date no later than June 30 of each year:

Annual Report Filing

  • Blank paper form  to print and/or surface mail:
    West Virginia One Stop Business Portal – Business Registration Instructions
    Issued by West Virginia Secretary of State
  • File online or contact the office by:
    E-Mail: or
    Telephone:  1-877-826-2954
    to request an annual report form to be sent to you. Report requires update of officers …

important message(s) & quick help located at the right on the WV SOS page:

 If you have any problem finding what you are looking for, please contact:


toll free 866-­767-8683 or

e-mail at

What to do when you have questions or you’ve made form errors you yourself cannot correct.
Contact Mr. Chris Alder, WV SOS Division Director of Business & Licensing Division
(304) 356-2617 Direct
Mr. Alder can access your online form to correct your error in most cases and/or help with related issues.

WV Secretary of State may charge document copy fees.

Eastern Panhandle Business Hub
229 East Martin Street
Martinsburg, WV 25401
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Main: (304) 356-2654
Fax: (304) 260-4360

North Central WV Business Hub
200 West Main Street
Clarksburg, WV 26301
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Main: (304) 367-2775
Fax: (304) 627-2243

WV One Stop Business Center
1615 East Washington Street
Charleston, WV 25311-2126
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Main: (304) 558-8000
Fax: (304) 558-8381
Toll Free: (866) 767-8683

Office of the Secretary of State
State Capitol Building
Charleston, WV 25305
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Main: (304) 558-6000
Fax: (304) 558-0900
Toll Free: (866) 767-8683
Investigations Hotline: (877) 372-8398

additionally: General Q&A information is also available at:

How to reinstate a Revoked West Virginia Corporation:

How to obtain copies of your CERTIFICATE OF INCORPORATION, ARTICLES OF INCORPORATION and other documents held by the WV Secretary of State can be found at:
Northwest Registered Agent, LLC. – Agent#  99cyq

Hinton, WV 25951 – Summers County