WV Secretary of State Mac Warner
To find out the status of your HOA/Condo if current or revoked enter your community’s name, business name or organization’s name in whole or part – the results will return with pertinent information regarding the type of business (HOA/Condo Business Code=8134*), county name, dates including contacts & Board of Directors.
*see WVOHOA FAQ#113
NEW website address for WV SOS: https://sos.wv.gov
It is required that West Virginia Homeowner/Condo Associations register annually with the Secretary of State.The report and $25 filing fee must be filed and paid between January 1 and July 1 of each year following the calendar year in which the business was registered.
Nonprofit corporation” means a nonprofit, not-for-profit, non profit corporation without capital stock or shares as defined by WV Code §31E-1-150
EXAMPLE: Secretary of State Reminder Postcard sent to HOAs
The WV SOS will send an e-mail reminder to those that have filed online for renewing – be sure you have passed WV SOS information onto your new Board of Directors each year.
Your community’s Annual Report requires update of officers, members, partners, directors, addresses & agent for service of process, and other information the Secretary of State deems necessary and important.
TIP: WV SOS Form “AAO” Agent Address Officer
TO APPOINT OR CHANGE PROCESS, OFFICERS, AND/OR ADDRESSES Phone:304.558.8000
Toll Free 866.767.8683
E-Mail: Business@wvsos.gov
$15 a year, if received by midnight July 1st due date.
If received after July 1st the following fees apply:
- Profit – $75 (includes $50 late fee)
- Non-Profit – $50 (includes $25 late fee)
Call cashier at 304-558-8000 to use your credit card as a payment.
Should the registration not be completed a stiff penalty is added to re-apply
Filing Form due date no later than MIDNIGHT JULY 1 of each year:
Annual Report Filing
- Blank forms:
West Virginia One Stop Business Portal – Business Registration Instructions
Issued by West Virginia Secretary of State - File online or contact the office by:
E-Mail: business@wvsos.com or
Telephone: 1-877-826-2954
to request an annual report form to be sent to you. Report requires update of officers …
important message(s) & quick help located at the right on the WV SOS page:
https://onestop.wv.gov/b4wvpublic/default.aspx
If you have any problem finding what you are looking for, please contact:
304-558-8000
toll free 866-767-8683 or
e-mail at business@wvsos.com
What to do when you have questions or you’ve made form errors you yourself cannot correct.
Contact Mr. Chris Alder, WV SOS Division Director of Business & Licensing Division
(304) 356-2617 Direct
Mr. Alder can access your online form to correct your error in most cases and/or help with related issues.
WV Secretary of State may charge document copy fees.
Eastern Panhandle Business Hub
229 East Martin Street
Martinsburg, WV 25401
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Phone:
Main: (304) 356-2654
Fax: (304) 260-4360
North Central WV Business Hub
200 West Main Street
Clarksburg, WV 26301
Office Hours:
Monday – Friday 9:00 AM to 5:00 PM
Phone:
Main: (304) 367-2775
Fax: (304) 627-2243
WV One Stop Business Center
1615 East Washington Street
Charleston, WV 25311-2126
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Phone:
Main: (304) 558-8000
Fax: (304) 558-8381
Toll Free: (866) 767-8683
Office of the Secretary of State
State Capitol Building
Charleston, WV 25305
Office Hours:
Monday – Friday 8:30 AM to 5:00 PM
Phone:
Main: (304) 558-6000
Fax: (304) 558-0900
Toll Free: (866) 767-8683
Investigations Hotline: (877) 372-8398
Business@wvsos.gov
additionally: General Q&A information is also available at:
How to reinstate a Revoked West Virginia Corporation:
http://www.northwestregisteredagent.com/reinstate-revive-west-virginia-corporation.html
How to obtain copies of your CERTIFICATE OF INCORPORATION, ARTICLES OF INCORPORATION and other documents held by the WV Secretary of State can be found at:
https://www.northwestregisteredagent.com/west-virginia-certified-copy-articles.htm
Northwest Registered Agent, LLC. – Agent# 99cyq
Hinton, WV 25951 – Summers County