CorporationSOS_link NOTICE: The 2018 filing procedures and requirements of the Secretary of State have changed. Carefully read the procedures and follow the directions to be successful.

WV Secretary of State Mac Warner, Inauguration & Biography

CORPORATION – Business Search

To find out the status of your HOA if current or revoked enter your HOA’s name, business name or organization’s name in whole or part –  the results will return with pertinent information regarding the type of business (HOA’s Business Code=8134*), county name, dates and the Executive Board.

for example:  Tip: Business Search WV Secretary of State  

*see WVOHOA FAQ#113

It is required that West Virginia Homeowner Associations register annually with the Secretary of State . Nonprofit corporation” means a nonprofit corporation without capital stock or shares as defined by WV Code §31E-1-150

EXAMPLE: Secretary of State Reminder Postcard sent to HOAs
Currently (2019) the WV SOS will send an e-mail reminder to those that have filed online for renewing – be sure you have passed WV SOS information onto your new Board of Directors each year.

Your HOA’s Annual Report requires update of officers, members, partners, directors, addresses & agent for service of process, and other information the Secretary of State deems necessary and important.

TIP: WV SOS Form “AAO”
APPLICATION TO APPOINT OR CHANGE PROCESS, OFFICERS, AND/OR ADDRESSES

$25 a year, if received by midnight July 1st due date.

If received after July 1st the following fees apply:

  • Profit – $75 (includes $50 late fee)
  • Non-Profit – $50 (includes $25 late fee)


Call cashier at 304-­558-8000 to use your credit card as a payment.

Should the registration not be completed a stiff penalty is added to re-apply 

Filing Form due date no later than MIDNIGHT JULY 1 of each year:

Annual Report Filing

  • January 17, 2018 – Blank forms are no longer available on the Secretary of State’s website. Therefore, HOAs will need to either file online or contact the office by:
    E-Mail:  business@wvsos.com or
    Telephone:  1-877-826-2954
    to request an annual report form to be sent to you. Report requires update of officers …

important message(s) & quick help located at the right on the WV SOS page:
https://onestop.wv.gov/b4wvpublic/default.aspx

 

If you have any problem finding what you are looking for, please contact:
304-­558-8000
toll free 866-­767-8683 or
e-mail at business@wvsos.com

WV Secretary of State may charge document copy fees.

Martinsburg satellite office Eastern Panhandle Business Hub
Caperton Train Station Building
229 E Martin St & Caperton Station, First Floor
Martinsburg, WV 25401

2-15-2018 update: E-Mail Contact:  Amanda Brown, Business & Licensing Specialist
304-356-2652 Direct (or you can choose to leave a message)

WV Secretary of State Bldg. 1
Suite 157-K

1900 Kanawha Blvd.
East
Charleston, WV 25305-0770
Phone Numbers:
Main: 304-­558-6000

Business and Licensing:
304-­558-8000

Toll-Free: 1 866-­767-8683
FREE
Investigation Hotline: 877-­372-8398
FREE
Fax Number: 304-­558-0900
Office Hours: Monday – Friday, 8:30 AM to 5 PM
Staff Directory | Government Contacts
Home Page – https://sos.wv.gov/Pages/default.aspx

10-24-2019:  What to do when completing your required annual report online and you’ve made errors you yourself  cannot correct.
Contact Ms. Penney Barker, WV SOS Director of Business & Licensing Division
(304) 356-2646 Direct
Ms. Barker can access your online form to correct your error in most cases.

additionally: General Q&A information is also available at:
How to reinstate a Revoked West Virginia Corporation:
http://www.northwestregisteredagent.com/reinstate-revive-west-virginia-corporation.html
How to obtain copies of your CERTIFICATE OF INCORPORATION, ARTICLES OF INCORPORATION and other documents held by the WV Secretary of State can be found at:
https://www.northwestregisteredagent.com/west-virginia-certified-copy-articles.htm
Northwest Registered Agent, LLC. – Agent#  99cyq

Hinton, WV 25951 – Summers County