Minutes

The following minutes are available for the West Virginia Organization of Homeowners Association, Inc. [formally JCOHOA & EPOHOA]

Members are encouraged to review the most recent minutes reflecting the next WVOHOA Meeting where you may offer corrections to the minutes when applicable.

2021

  • January 7, 2021 Board of Directors – DRAFT
  • January 27, 2021 Discussion Notes
    Education Session: ‘How to develop & approve policies, rules, regulations for your HOA”
  • February 17, 2021 Discussion Notes
    Education Session: “How to run a welcoming BOD meeting using Robert’s Rules”
  • March 17, 2021 Discussion Notes
    “The Philosophy of IRS Form 1120H for HOA Board Members”
  • April 21, 2021 Discussion Notes
    “Road and road sign guidance, standards, requirements and the lifetime the Orphan Road program”
  • May 19, 2021 Discussion Notes
    “Steps for initiating a lien for covenant violations (not delinquent assessments)”
  • June 16, 2021 WVOHOA Annual Meeting & Elections
  • July 21, 2021 WVOHOA Officer Elections
  • August 18, 2021
  • September 15, 2021
  • October 20, 2021
  • November 17, 2021
  • December 15, 2021 TENTATIVE

2020

NOTICE: Due to Covid-19 Restrictions normal scheduling will be modified.

  • March 6, 2020 Board of Directors
  • March 21, 2020  to be rescheduled due to Covid-19 Restrictions
    RSVP Workshop/Seminar: Audit vs. Review
  • April 9, 2020 Board of Directors (via WEBEX)
    approved: attendance waiver – registration all meetings
  • April 15, 2020  to be rescheduled due to Covid-19 Restrictions
    Education Session: HOA Credit Reporting & Super Liens
  • May 20, 2020 to be rescheduled due to Covid-19 Restrictions
    Education Session: Incorporated vs Unincorporated – why is it important?
  • June 3, 2020 Board of Directors (via ZOOM)
  • June 24, 2020 date changed from 6-20-2020 due to Covid-19 Restrictions
    ZOOM Annual Meeting & ZOOM Seminar: Guidelines & Authority for HOAs Delinquent Assessments
  • July 7, 2020 Board of Directors (via Zoom)
  • July 15, 2020 (via Zoom)
    Education Session: HOA Credit Reporting
  • July 29, 2020 (via Zoom)
    Education Session: Part I, How to Use Zoom to Facilitate HOA Board Meetings During Covid-19
  • August 12, 2020 (via Zoom)
    Education Session: Part II, Tips & Help During Covid-19 for HOA Assessments & Mortgages
  • August 20, 2020 Board of Directors  (via Zoom)
    w/attachment WVOHOA Legislative Committee Report
  • September 20, 2020
    Education Session: Fiduciary Responsibilities
  • October 5, 2020 Board of Directors (via Zoom)
  • October 21, 2020 Summary (via Zoom)
    Education Session: Open Forum – HOA Questions and Answers – Issues & Successes
  • November 18, 2020 Summary (via Zoom)
    Education Session: Ethics for HOA Board of Directors, Committees, Volunteers and Homeowners – Moral Principles of YOUR Behavior
  • December 4, 2020 Board of Directors (via ZOOM)
    No Education Session – Holidays Observed

2019

2018

2017

2016

2015

2014

2013

2012

  •  January 18, 2012
    Guest Speaker: Ed Smith of Jefferson County Emergency Services Agency (JCESA)
  •  February 15, 2012
    Guest Speakers: Angela Banks, Jefferson County Tax Assessor
    Gearl Raynes, Interim Berkeley County Tax Assessor
    Legislative Update: Upon request by EPOHOA, Senators Snyder and Klempa introduced Senate Concurrent Resolution 38, requesting the Joint Committee on the Judiciary to study whether the State of West Virginia should revise its current Uniform Common Interest Ownership Act.

    • HB 4465 was introduced by Kump & Ellem requesting counties protect liens filed by HOAs in the event offoreclosures;
      HB 2515 was introduced by Hunt and Shaver relating to liens for assessments on common interest HOA property;
      SB 98 was introduced by Senator Sypolt exempting HOA fees from consumer sales and service tax;
      HB 2740 was introduced by Doyle, et al, to allow solar panels in HOA communities and make covenants againstinstallation of panels unenforceable;
      HB 2741 was introduced by Doyle, et al, exempting solar energy from property taxation;
      HB 4383 was introduced by Klempa allowing DEP zone waived by affected water intake owners.
  •  March 17, 2012
    EPOHOA Hosted – Jefferson County Contested Candidate Forum
  •  April 18, 2012
    EPOHOA Hosted – Berkeley County Contested Candidate Forum
  •  May 16, 2012
    Guest Speaker: Neil Gillies, Cacapon Institute – urban lands, including HOAs, contribute a certain amount of the total load of the Bay’s pollutants of concern (nutrients and sediment) in stormwater runoff – Cacapon Institute will be funded through the WV Bay Implementation Grant to work with up to three HOAs to pilot a Community Environmental Management program.
  •  June 16, 2012
    Guest Speaker: Colin Williams, Vice President of Sales & Marketing, Mountain View Solar
  •  July 18, 2012
    Guest Speaker: Brett Hersh, owner of HBS Tax – enrolled agent with the IRS and is licensed by the US Treasury Dept. to represent taxpayers before the IRS for audits, collections and appeals. He spoke to the EPOHOA on HOA tax related issues and specifically clarified HOA tax reporting requirements of the IRS.

     July 18, 2012 PRESIDENT’S BRIEF
  •  August 15, 2012
    Guest Speaker: Matthew Pennington, Region 9, Chesapeake Bay Coordinator
  •  September 15, 2012
    Legislative Review Sub-Committee update—
  •  October 17, 2012
    Legislative Review Sub-Committee update—
  •  November 21, 2012
    no meeting – no minutes – Thanksgiving Week
  •  December 1, 2012
    Legislative Review Sub-Committee update—
  • EPOHOA 2012 President’s Greeting

2011

  •  January 19, 2011
    Guest Speaker: Jonathan Sherman from Berkeley Home Technologies
  •  February 16, 2011
  •  March 19, 2011
    Guest Speakers: Art Hanson – Nation of Neighbors and
    Lyn Widmyer & Frances Morgan, Jefferson County Commissioners
  •  April 20, 2011
  •  May 18, 2011
    Guest Speaker: Craig Bartoldson representing Gallery HOA and The Martinsburg Journal
  •  June 18, 2011
    Guest Speaker: Ed Thomas, CMCA, AMS, PCAM,

    Past President of Community Associations Institute (CAI)
  •  July 20, 2011
  •  August 17, 2011
    Guest Speaker: Joe Brown from Patriot Land and Wildlife Management Services – Potomac River Environmental Stewardship
  •  September 17, 2011
  •  October 19, 2011
  •  November 16, 2011
  •  December 17, 2011
    Guest Speakers: Ed Thomas of Property Management People
    Delegate Larry Kump, WV Legislature
    Berkeley Council Person William (Bill) L. Stubblefield

2010

2009
JCOHOA BEGINS ….

  •  August 19, 2009
    The Jefferson County Organization of Homeowners Associations, Inc. was incorporated in the State of West Virginia in August 2009 under section 501(c)(3) of the Internal Revenue Code.
  •  September 19, 2009
  •  October 21, 2009
    The Crystal Lake Property Owners Association won their court case concerning taxation of their common property. HOAs will not have to pay taxes on their common property in the future. This is an issue we should have all been involved [with] and it is to the credit of Crystal Lake that they pursued this on their own.
  •  November 18, 2009
  •  December 19, 2009

 

We need your help: WVOHOA minutes that are unavailable are being requested from attendees who may have a copy – please send them to the WVOHOA Webmaster or surface mail to P.O. Box 911, Charles Town, WV 25414

WVOHOA minutes & discussion notes are provided solely for informational purposes, and no reader should rely on or use them as legal advice or counsel.