Minutes

The following minutes are available for the West Virginia Organization of Homeowners Association, Inc. [formally JCOHOA & EPOHOA]

Members are encouraged to review the most recent minutes reflecting the next WVOHOA Meeting where you may offer corrections to the minutes when applicable. Completed Education Sessions, Workshops & Seminars accessible for review by WVOHOA members in good standing.

2022 … scheduling in progress – to be announced. UPDATE: 4-1-2022 WVOHOA Board Meetings will be held the fourth Tuesday of the month at 2PM via Zoom

    • January 19, 2022 Discussion via Zoom
      Two- Part Education Session:
      1.  “Applying for funds to cover delinquent assessments, mortgages, maintenance, etc., due to Covid-19”
      2. “HOA Madness Breeds Contempt & Consequences”
    • February 3, 2022 Board of Directors via Zoom
    • February 16, 2022 Discussion via Zoom
      “Hmmm, no WV Oversight – consider a policy plan: Internal Dispute Resolution or Alternative Dispute Resolution”
    • March 16, 2022 Discussion via Zoom
      “WVOHOA’s Committee on Legislative Review of the Uniform Common Interest Ownership Act (UCIOA)”
    • March 23, 2022 Board of Directors 2PM Zoom
    • April 20, 2022 Discussion via Zoom
      Part 1: “Homeowners & Fracking Wastewater” what it is & where it goes
    • April 26, 2022 Board of Directors 7PM Zoom
    • May 18, 2022 cancelled
      Part 2: “Homeowners Experiencing Fracking Related Damages, Correction, Mitigation”
    • May 24, 2022 Board of Directors 2PM Zoom
    • June 15, 2022 Annual Meeting – Election of Directors and
      “An HOA/Condo Management Company Discusses the Basics”
    • June 26, 2022 Board of Directors 2PM Zoom
    • July 20, 2022
      “Completing an HOA Resale Certificate”
    • July 26, 2022 Board of Directors 2PM Zoom
    • August 17, 2022
      “Rules, Regulations, Policy vs Amendments”
    • August 23, 2022 Board of Directors 2PM Zoom
    • September 21, 2022
      “Open Forum – HOA Questions, Comments & Issues”
    • September 27, 2022 Board of Directors 2PM Zoom
    • October 19, 2022
    • October 25, 2022 Board of Directors 2PM Zoom
    • November 16, 2022
    • November 22, 2022 Board of Directors 2PM Zoom
    • December 21, 2022   No Education Session – Holidays Observed
    • December 27, 2022 Board of Directors 2PM Zoom tentative

2021

  • January 7, 2021 Board of Directors
  • January 27, 2021 Discussion via Zoom
    Education Session: ‘How to develop & approve policies, rules, regulations for your HOA”
  • February 17, 2021 Cancelled and rescheduled to June 16, 2021
    Education Session: “How to run a welcoming BOD meeting using Robert’s Rules”
  • March 12, 2021 Board of Directors
  • March 17, 2021 Discussion via Zoom
    “The Philosophy of IRS Form 1120H for HOA Board Members”
  • April 21, 2021 Discussion via Zoom
    Education Session: “Road and road sign guidance, standards, requirements and the lifetime the Orphan Road program”
  • May 13, 2021 WVOHOA Board of Directors
  • May 19, 2021 Discussion via Zoom 
    Education Session: “Steps for initiating a lien for covenant violations (not delinquent assessments)”
  • June 16, 2021 WVOHOA Annual Meeting & Elections via Zoom
    Education Session: “How to run a welcoming BOD meeting using Robert’s Rules”
  • June 24, 2021 Board of Directors via Zoom
  • July 21, 2021 WVOHOA Officer Elections via Zoom
    Education Session: “Understanding the difference: HOA Audit and HOA Review”
  • August 18, 2021 Education Session: “HOA Secretarial Duties and Procedures”
  • August 30, 2021 Board of Directors via Zoom
  • September 15, 2021 Discussion via Zoom
    Education Session: “Ambiguous HOA Restrictions – Words Do Matter!”
  • September 29 Board of Directors via Zoom
  • October 20, 2021 Discussion via Zoom
    Education Session: “The Importance of an HOA Reserve Account & a Reserve Plan”
  • November 17, 2021 Discussion via Zoom
    – Bylaws Amendment Results
    Education Session: “Short Term Rental, Lease, Business, Policy & the WV Law”
  • December 2, 2021 Board of Directors via Zoom
    Policy Approved:
    – Password
    – Membership
    – Workshops/Seminars
  • December 2, 2021 Board of Directors via Zoom
    – Annual Financial Report Profit & Loss
  • December 15, 2021  No Education Session – Holidays Observed

2020

NOTICE: Due to Covid-19 Restrictions normal scheduling will be modified.

2019

2018

2017

2016

2015

2014

2013

2012

  •  January 18, 2012
    Guest Speaker: Ed Smith of Jefferson County Emergency Services Agency (JCESA)
  •  February 15, 2012
    Guest Speakers: Angela Banks, Jefferson County Tax Assessor
    Gearl Raynes, Interim Berkeley County Tax Assessor
    Legislative Update: Upon request by EPOHOA, Senators Snyder and Klempa introduced Senate Concurrent Resolution 38, requesting the Joint Committee on the Judiciary to study whether the State of West Virginia should revise its current Uniform Common Interest Ownership Act.

    • HB 4465 was introduced by Kump & Ellem requesting counties protect liens filed by HOAs in the event offoreclosures;
      HB 2515 was introduced by Hunt and Shaver relating to liens for assessments on common interest HOA property;
      SB 98 was introduced by Senator Sypolt exempting HOA fees from consumer sales and service tax;
      HB 2740 was introduced by Doyle, et al, to allow solar panels in HOA communities and make covenants againstinstallation of panels unenforceable;
      HB 2741 was introduced by Doyle, et al, exempting solar energy from property taxation;
      HB 4383 was introduced by Klempa allowing DEP zone waived by affected water intake owners.
  •  March 17, 2012
    EPOHOA Hosted – Jefferson County Contested Candidate Forum
  •  April 18, 2012
    EPOHOA Hosted – Berkeley County Contested Candidate Forum
  •  May 16, 2012
    Guest Speaker: Neil Gillies, Cacapon Institute – urban lands, including HOAs, contribute a certain amount of the total load of the Bay’s pollutants of concern (nutrients and sediment) in stormwater runoff – Cacapon Institute will be funded through the WV Bay Implementation Grant to work with up to three HOAs to pilot a Community Environmental Management program.
  •  June 16, 2012
    Guest Speaker: Colin Williams, Vice President of Sales & Marketing, Mountain View Solar
  •  July 18, 2012
    Guest Speaker: Brett Hersh, owner of HBS Tax – enrolled agent with the IRS and is licensed by the US Treasury Dept. to represent taxpayers before the IRS for audits, collections and appeals. He spoke to the EPOHOA on HOA tax related issues and specifically clarified HOA tax reporting requirements of the IRS.

     July 18, 2012 PRESIDENT’S BRIEF
  •  August 15, 2012
    Guest Speaker: Matthew Pennington, Region 9, Chesapeake Bay Coordinator
  •  September 15, 2012
    Legislative Review Sub-Committee update—
  •  October 17, 2012
    Legislative Review Sub-Committee update—
  •  November 21, 2012
    no meeting – no minutes – Thanksgiving Week
  •  December 1, 2012
    Legislative Review Sub-Committee update—
  • EPOHOA 2012 President’s Greeting

2011

  •  January 19, 2011
    Guest Speaker: Jonathan Sherman from Berkeley Home Technologies
  •  February 16, 2011
  •  March 19, 2011
    Guest Speakers: Art Hanson – Nation of Neighbors and
    Lyn Widmyer & Frances Morgan, Jefferson County Commissioners
  •  April 20, 2011
  •  May 18, 2011
    Guest Speaker: Craig Bartoldson representing Gallery HOA and The Martinsburg Journal
  •  June 18, 2011
    Guest Speaker: Ed Thomas, CMCA, AMS, PCAM,

    Past President of Community Associations Institute (CAI)
  •  July 20, 2011
  •  August 17, 2011
    Guest Speaker: Joe Brown from Patriot Land and Wildlife Management Services – Potomac River Environmental Stewardship
  •  September 17, 2011
  •  October 19, 2011
  •  November 16, 2011
  •  December 17, 2011
    Guest Speakers: Ed Thomas of Property Management People
    Delegate Larry Kump, WV Legislature
    Berkeley Council Person William (Bill) L. Stubblefield

2010

2009
JCOHOA BEGINS ….

  •  August 19, 2009
    The Jefferson County Organization of Homeowners Associations, Inc. was incorporated in the State of West Virginia in August 2009 under section 501(c)(3) of the Internal Revenue Code.
  •  September 19, 2009
  •  October 21, 2009
    The Crystal Lake Property Owners Association won their court case concerning taxation of their common property. HOAs will not have to pay taxes on their common property in the future. This is an issue we should have all been involved [with] and it is to the credit of Crystal Lake that they pursued this on their own.
  •  November 18, 2009
  •  December 19, 2009

 

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WVOHOA minutes & discussion notes are provided solely for informational purposes, and no reader should rely on or use them as legal advice or counsel.