Minutes The following MINUTES are available by selecting the year for the West Virginia Organization of Homeowners Association, Inc.
[formally JCOHOA & EPOHOA]

We need your help: WVOHOA minutes that are unavailable are being requested from attendees who may have a copy – please send them to the WVOHOA Webmaster or surface mail to P.O. Box 911, Charles Town, WV 25414

WVOHOA minutes & discussion notes are provided solely for informational purposes, and no reader should rely on or use them as legal advice or counsel.

Members are encouraged to review the most recent minutes reflecting the next WVOHOA Meeting where you may offer corrections to the minutes when applicable.


  • January15, 2020 Discussion Notes
    Education Session: Covenant Enforcement
  • January 24, 2020 Board of Directors
  • February 19, 2020  Discussion Notes
    Education Session: HOA Decorum, Attitude, Behavior and Procedures
  • March 6, 2020 Board of Directors
  • March 21, 2020  to be rescheduled due to Covid-19 Restrictions
    RSVP Workshop/Seminar: Audit vs. Review
  • April 9, 2020 Board of Directors (via WEBEX)
    approved: attendance waiver – registration all meetings
  • April 15, 2020  to be rescheduled due to Covid-19 Restrictions
    Education Session: HOA Credit Reporting & Super Liens
  • May 20, 2020 to be rescheduled due to Covid-19 Restrictions
    Education Session: Incorporated vs Unincorporated – why is it important?
  • June 3, 2020 Board of Directors via ZOOM due to Covid-19 Restrictions
  • June 20, 2020 date may change due to Covid-19 Restrictions
    ZOOM Seminar: Guidelines & Authority for HOAs Delinquent Assessments
  • July 15, 2020
  • August 19, 2020
  • September 19, 2020
  • October 21, 2020
  • November 18, 2020
  • December 19, 2020 Tentative



EPOHOA_FancyBullet  January 17, 2018 Discussion Notes
Education Session: What You Should Expect of an HOA and the Procedures of Fiduciary Responsibilities of the Board and Homeowner Members.
EPOHOA_FancyBullet January 23, 2018 Board of Directors
EPOHOA_FancyBullet February 21, 2018 Discussion Notes
Education Session: Understanding & Amending HOA & Homeowner Property Line(s)
EPOHOA_FancyBullet March 6, 2017 Board of Directors
EPOHOA_FancyBullet March 17, 2018 (no discussion notes available)
Workshop/Seminar: Understanding & Increasing Assessments. §36B-1-114. Adjustment of Dollar Amounts
EPOHOA_FancyBullet April 13, 2018 Board of Directors
EPOHOA_FancyBullet April 18, 2018 Discussion Notes
Education Session: Hard & Loose Roads” e.g. black top & gravel
EPOHOA_FancyBullet May 16, 2018 Discussion Notes
Education Session: Required Federal Tax forms for HOAs and
How HOAs Elect New Board Members & what HOA Boards must consider

EPOHOA_FancyBullet May 30, 2018 Board of Directors
EPOHOA_FancyBullet June 16, 2018 Discussion Notes
Workshop/Seminar: Duties & Responsibilities of Board of Directors and Introduction to HOA Budgeting
EPOHOA_FancyBullet July 18, 2018
EPOHOA Election and Education Session: Tips Tricks & Secrets of EPOHOA’s Website
EPOHOA_FancyBullet July 30, 2018 Board of Directors
EPOHOA_FancyBullet August 15, 2018
Education Session: Parliamentary Procedures
EPOHOA_FancyBullet September 15, 2018
Workshop/Seminar: Top Ten HOA Misconceptions of HOA Governing Documents
EPOHOA_FancyBullet September 28, 2018 Board of Directors
EPOHOA Amendment: Name Change
EPOHOA_FancyBullet October 17, 2018
Education Session: Annual Meeting Procedures
EPOHOA_FancyBullet October 30, 2018 Board of Directors
EPOHOA_FancyBullet November 7, 2018  (changed from the 14th)
Education Session: Reserves, Special Assessments, Raising Assessments, Budgets

EPOHOA_FancyBullet December 5, 2018 Board of Directors
EPOHOA_FancyBullet December 15, 2018 NO MEETING – in observance of the holidays



EPOHOA_FancyBullet   January 18 , 2017 Discussion Notes
Education Session: HOA Q & A  Alternate Dispute Resolution (ADR)
President’s Announcement

EPOHOA_FancyBullet   January 30, 2017 – Board of Directors’ Minutes
EPOHOA_FancyBullet   February 15 , 2017 – Discussion Notes
Education Session:  HOA Maintenance Responsibilities—Common Area
February 22, 2017 – Board of Directors’ Minutes
EPOHOA_FancyBullet   March 25 , 2017  (Changed from March 18, 2017)
Workshop-Seminar:  Do It Yourself Reserve Study.  RSVP required.
EPOHOA_FancyBullet   April 12, 2017 – Board of Directors’ Minutes

EPOHOA_FancyBullet   April 19 , 2017 Discussion Notes
Education Session: Board Member Boundaries and Obligations
? Really – is an HOA Board responsible for everything ?
EPOHOA_FancyBullet   May 17 , 2017 Discussion Notes

Guest Speakers:
Mike Studholme – Mountain View Solar & legislation status

Shawn Walker – Emerald Ash Borer – Trees 101, LLC
Xavier Walter – Pleasants Power Plant vs. Energy Efficient West Virginia
Brandy M. Reed – Capital Reserve Interest Rates – CNB Bank
  May 30 , 2017 – Board of Directors Minutes

EPOHOA_FancyBullet   June 17 , 2017 – Election, Board of Directors
Education Session: Unlicensed Unregistered Vehicle
covenants, enforcement, state law
EPOHOA_FancyBullet    July 6, 2017 – Board of Directors Minutes
EPOHOA_FancyBullet   July 19 , 2017  Installation EPOHOA Board of Directors’ Officers & Discussion Notes
Education Session: panel discussion with guest speakers from Berkeley & Jefferson County Sheriff’s Departments – Bob Ayrer, Moderator

EPOHOA_FancyBullet   August 16 , 2017 – Discussion Notes
EPOHOA_FancyBullet September 6, 2017 – Board of Directors Minutes
EPOHOA_FancyBullet   September 16, 2017 Workshop/Seminar
“HOA Financial Management – Collections” w/Q&A
Guest Speakers:
Presented by: Chris Stroech, Arnold & Bailey, PLLC
Kelly Daniel, Collections Manager, Clagett Management, LLC
EPOHOA_FancyBullet   September 26, 2017 – Board of Directors Minutes

EPOHOA_FancyBullet   October 18, 2017 Discussion Notes
“The EPOHOA Mission Statement: “Sharing Information – Increasing Knowledge”  What have YOU/WE learned this Year?”
This session is relative to a year [2017] in review
EPOHOA_FancyBullet   November 15, 2017 Discussion Notes
EPOHOA_FancyBullet   December 13, 2017 – Board of Directors Minutes
EPOHOA_FancyBullet   December 16, 2017  – Holiday Greetings from the President
no meeting – holidays observed


EPOHOA_FancyBullet 2016 EPOHOA YEAR IN REVIEW (broadcast 1-3-2017)

EPOHOA_FancyBullet January 13, 2016
Education Session: 2015 EDUCATION SESSIONS IN A NUTSHELL – a review. Presenter: Richard Sussmann

EPOHOA_FancyBullet February 17, 2016
Education Session: TRACKING A WV BILL—a basic tutorial. Presenter Nance Briscoe
Homeowners Homework due May 18, 2016

EPOHOA_FancyBullet March 19, 2016
Guest Speaker: Colonel Shaun J. Perkowski, Wing Commander of the 167th Airlift Wing
Flying Operations Explanation & FAQ
Education Session: HOA ETHICS: the health and well being of good leadership

EPOHOA_FancyBullet April 13, 2016
Guest Speaker: Herb Peddicord, WV Division of Forestry ‐ Chesapeake Bay Watershed Presentation
Education Session: SOCIAL MEDIA & HOW IT IMPACTS HOAs – a great Internet tool for any association, but only when used correctly. Presenter: Nance Briscoe
Homeowners Homework due May 18, 2016 (extended indefinitely)

EPOHOA_FancyBullet May 18, 2016
Homeowners Homework extended indefinitely
Nominations Committee Presentation – Terry McSweeney, Chairman
Candidates Announced: Bob Ayrer, Anne Wandler, Robert Finch and Michael Carroll
Guest Speaker: Bret Hersh – review of non profit exemption 2016 Senate Bill 54

EPOHOA_FancyBullet June 18, 2016
Annual Meeting – Election and resulting Board of Directors’ Minutes
one 3-year term director position – must be an HOA Member in Good Standing
Education Session: Attorney McWilliams of Trump & Trump, DELINQUENT ASSESSMENTS, RULES & GUIDELINES followed with Q&A

EPOHOA_FancyBullet July 13, 2016
Announcement of 2016-2017 Officers
Education Session: Matt Pennington – MS4 (Municipal Separate Storm Water System) and what it means to homeowners, how billing rates are developed and deployed beginning with Berkeley County.

EPOHOA_FancyBullet August 1, 2016 Board of Directors’ Minutes
includes remaining four scheduled Education Sessions

EPOHOA_FancyBullet August 17, 2016
Education Session: Board Leadership: Conducting an Effective Orientation Program
CAI Webinar Video, Presenter: Margey J. Meyer, CMCA, PCAM, president Community Association Dispute Resolution Experts (files available at Workshops/Seminars)

EPOHOA_FancyBullet September 12, 2016 Board of Directors’ Minutes

EPOHOA_FancyBullet September 17, 2016
 Insurance Workshop Seminar: Liability: Homeowners Associations’ Board of Directors & Common Area. Presenter: Allen Hudson, SAHOURI Insurance, VP of Commercial Insurance (files available at Workshops/Seminars)

EPOHOA_FancyBullet October 12, 2016 Discussion Notes Only, no quorum
HOA Transparency & Document Retention with Q&A. Presenter: Nance Briscoe (files available at Workshops/Seminars)

EPOHOA_FancyBullet October 24, 2016 Board of Directors’ Minutes

EPOHOA_FancyBullet November 14, 2016 Board of Directors’ Minutes

EPOHOA_FancyBullet November 16, 2016 DRAFT
Education Session: Beat Delinquencies: Ways to Collect Past-Due Assessments with Q&A. This session replaced a previously scheduled CAI webinar of the same name. Presenter: Nance Briscoe (files available at Workshops/Seminars)

EPOHOA_FancyBullet November 21, 2016 Board of Directors Minutes

EPOHOA_FancyBullet December 12, 2016 Board of Directors’ Minutes

EPOHOA_FancyBullet December 17, 2016 Holidays Observed – No Meeting
EPOHOA 2016 December  Holiday Greetings from the President


2015 EPOHOA Year In Review
EPOHOA_FancyBullet 2015 EPOHOA YEAR IN REVIEW (broadcast 1-4-2016)

EPOHOA_FancyBullet January 21, 2015 cancelled – snow storm

EPOHOA_FancyBullet February 18, 2015

EPOHOA_FancyBullet March 21, 2015

EPOHOA_FancyBullet April 15, 2015

EPOHOA_FancyBullet May 20, 2015 with
Nominations Committee Presentation
Outline  3-5-7 member board, staggered terms, proxy, etc.

EPOHOA_FancyBullet June 20, 2015
Annual Meeting RegistrationBallotProxy
Education Session: Workshop: reserve study to learn what the projected costs are for maintenance of the common area, most importantly, roads

EPOHOA_FancyBullet July 15, 2015 EPOHOA

EPOHOA_FancyBullet August 19, 2015
Education Session: Annual Meeting Notices – Procedures & Recommendations

EPOHOA_FancyBullet September 19, 2015

EPOHOA_FancyBullet October 21, 2015
Education Session: Adopting Resolutions vs. Amending the Governing Documents

EPOHOA_FancyBullet November 18, 2015
EPOHOA correspondence to WV State Tax Commissioner
Education Session: Knowing the Answers – Challenge Questions

EPOHOA_FancyBullet December 19, 2015
Education Session: Fiduciary Duties & Responsibilities


EPOHOA_FancyBullet January 15, 2014

EPOHOA_FancyBullet February 19, 2014

EPOHOA_FancyBullet March 15, 2014

EPOHOA_FancyBullet April 16, 2014

EPOHOA_FancyBullet May 21, 2014

EPOHOA_FancyBullet June 21, 2014
Discussion Notes, No Quorum

EPOHOA_FancyBullet July 16, 2014

EPOHOA_FancyBullet August 20, 2014

EPOHOA_FancyBullet September 20, 2014
NO MTG – Workshop only

EPOHOA_FancyBullet October 15, 2014

EPOHOA_FancyBullet November 19, 2014

EPOHOA_FancyBullet December 13, 2014


EPOHOA_FancyBullet January 16, 2013

EPOHOA_FancyBullet February 20, 2013

EPOHOA_FancyBullet March 16, 2013

EPOHOA_FancyBullet April 17, 2013

EPOHOA_FancyBullet May 15, 2013

EPOHOA_FancyBullet June 15, 2013

EPOHOA_FancyBullet July 17, 2013

EPOHOA_FancyBullet August 21, 2013
v2 Legal Policy – PASSED 8.21.2013

EPOHOA_FancyBullet September 21, 2013
Berkeley County Council reply to Spring Mills, and
Berkeley County Subdivision Review Summary

EPOHOA_FancyBullet October 16, 2013

EPOHOA_FancyBullet November 20, 2013

EPOHOA_FancyBullet December 21, 2013
Holidays Observed – No Meeting
EPOHOA 2013 December  Holiday Greetings from the President


EPOHOA_FancyBullet January 18, 2012
Guest Speaker: Ed Smith of Jefferson County Emergency Services Agency (JCESA)

EPOHOA_FancyBullet February 15, 2012
Guest Speakers: Angela Banks, Jefferson County Tax Assessor
Gearl Raynes, Interim Berkeley County Tax Assessor
Legislative Update: Upon request by EPOHOA, Senators Snyder and Klempa introduced Senate Concurrent Resolution 38, requesting the Joint Committee on the Judiciary to study whether the State of West Virginia should revise its current Uniform Common Interest Ownership Act.

HB 4465 was introduced by Kump & Ellem requesting counties protect liens filed by HOAs in the event offoreclosures;
HB 2515 was introduced by Hunt and Shaver relating to liens for assessments on common interest HOA property;
SB 98 was introduced by Senator Sypolt exempting HOA fees from consumer sales and service tax;
HB 2740 was introduced by Doyle, et al, to allow solar panels in HOA communities and make covenants againstinstallation of panels unenforceable;
HB 2741 was introduced by Doyle, et al, exempting solar energy from property taxation;
HB 4383 was introduced by Klempa allowing DEP zone waived by affected water intake owners.

EPOHOA_FancyBullet March 17, 2012
EPOHOA Hosted – Jefferson County Contested Candidate Forum

EPOHOA_FancyBullet April 18, 2012
EPOHOA Hosted – Berkeley County Contested Candidate Forum

EPOHOA_FancyBullet May 16, 2012
Guest Speaker: Neil Gillies, Cacapon Institute – urban lands, including HOAs, contribute a certain amount of the total load of the Bay’s pollutants of concern (nutrients and sediment) in stormwater runoff – Cacapon Institute will be funded through the WV Bay Implementation Grant to work with up to three HOAs to pilot a Community Environmental Management program.

EPOHOA_FancyBullet June 16, 2012
Guest Speaker: Colin Williams, Vice President of Sales & Marketing, Mountain View Solar

EPOHOA_FancyBullet July 18, 2012
Guest Speaker: Brett Hersh, owner of HBS Tax – enrolled agent with the IRS and is licensed by the US Treasury Dept. to represent taxpayers before the IRS for audits, collections and appeals. He spoke to the EPOHOA on HOA tax related issues and specifically clarified HOA tax reporting requirements of the IRS.
EPOHOA_FancyBullet July 18, 2012 PRESIDENT’S BRIEF

EPOHOA_FancyBullet August 15, 2012
Guest Speaker: Matthew Pennington, Region 9, Chesapeake Bay Coordinator

EPOHOA_FancyBullet September 15, 2012
Legislative Review Sub-Committee update—

EPOHOA_FancyBullet October 17, 2012
Legislative Review Sub-Committee update—

EPOHOA_FancyBullet November 21, 2012
no meeting – no minutes – Thanksgiving Week

EPOHOA_FancyBullet December 1, 2012
Legislative Review Sub-Committee update—

EPOHOA 2012 President’s Greeting


EPOHOA_FancyBullet January 19, 2011
Guest Speaker: Jonathan Sherman from Berkeley Home Technologies

EPOHOA_FancyBullet February 16, 2011

EPOHOA_FancyBullet March 19, 2011
Guest Speakers: Art Hanson – Nation of Neighbors and
Lyn Widmyer & Frances Morgan, Jefferson County Commissioners

EPOHOA_FancyBullet April 20, 2011

EPOHOA_FancyBullet May 18, 2011
Guest Speaker: Craig Bartoldson representing Gallery HOA and The Martinsburg Journal

EPOHOA_FancyBullet June 18, 2011
Guest Speaker: Ed Thomas, CMCA, AMS, PCAM,
Past President of Community Associations Institute (CAI)

EPOHOA_FancyBullet July 20, 2011

EPOHOA_FancyBullet August 17, 2011
Guest Speaker: Joe Brown from Patriot Land and Wildlife Management Services – Potomac River Environmental Stewardship

EPOHOA_FancyBullet September 17, 2011

EPOHOA_FancyBullet October 19, 2011

EPOHOA_FancyBullet November 16, 2011

EPOHOA_FancyBullet December 17, 2011
Guest Speakers: Ed Thomas of Property Management People
Delegate Larry Kump, WV Legislature
Berkeley Council Person William (Bill) L. Stubblefield


EPOHOA_FancyBullet January 20, 2010

EPOHOA_FancyBullet February 17, 2010

EPOHOA_FancyBullet March 17, 2010

EPOHOA_FancyBullet April 21, 2010

EPOHOA_FancyBullet May 19, 2010
Guest Speaker: Toni Milbourne, Jefferson County EMS and Ronald Fletcher, Citizens Fire Company

EPOHOA_FancyBullet June 16, 2010

EPOHOA_FancyBullet July 21, 2010

EPOHOA_FancyBullet August 21, 2010
This quarterly breakfast meeting takes the place of the August 18th meeting.

EPOHOA_FancyBullet September 15, 2010
(agenda – typo dated 9.21.2010 Tuesday)

EPOHOA_FancyBullet October 20, 2010
Guest Speakers: Terry L. Walker, WV Delegate, 56th District and Debbie Royalty of StopPATHWV

EPOHOA_FancyBullet November 17, 2010
Guest Speaker: Debbie Royalty of StopPATHWV, and
Sgt. Ronald L. Fletcher of the Jefferson County Sherriff’s Office

EPOHOA_FancyBullet December 18, 2010


EPOHOA_FancyBullet August 19, 2009
The Jefferson County Organization of Homeowners Associations, Inc. was incorporated in the State of West Virginia in August 2009 under section 501(c)(3) of the Internal Revenue Code.

EPOHOA_FancyBullet September 19, 2009

EPOHOA_FancyBullet October 21, 2009
The Crystal Lake Property Owners Association won their court case concerning taxation of their common property. HOAs will not have to pay taxes on their common property in the future. This is an issue we should have all been involved [with] and it is to the credit of Crystal Lake that they pursued this on their own.

EPOHOA_FancyBullet November 18, 2009

EPOHOA_FancyBullet December 19, 2009