The following minutes are available for the West Virginia Organization of Homeowners Association, Inc. [formally JCOHOA & EPOHOA]
Members are encouraged to review the most recent minutes reflecting the next WVOHOA Meeting where you may offer corrections to the minutes when applicable. Completed Education Sessions, Workshops & Seminars accessible for review by WVOHOA members in good standing.
WVOHOA Education Sessions are held the third Wednesday of the month at 7PM via Zoom
WVOHOA Board Meetings are held the fourth Tuesday of the month at 2PM via Zoom
2023
-
- January 18, 2023 Education Session via Zoom 7PM
“Delinquencies: Understanding/Comparing Covenant Violations & Annual Assessment Violations and the differences“ - January 24, 2023 Board of Directors 2PM Zoom
- February 15, 2023 Education Session via Zoom 7PM
“Understanding HOA/Condo Line of Credit, Collateral, Capital & Bank Loans” - February 28, 2023 Board of Directors 2PM Zoom
- March 29, 2023 Education Session via Zoom 7PM (not the 15th)
“HOA Board of Directors Corporate Governance” - March 28, 2023 Board of Directors 2PM Zoom
- April 19, 2023 Education Session via Zoom
“Board of Directors’ Fiduciary Responsibilities” - April 25, 2023 Board of Directors 2PM Zoom
- April 29, 2023 Special Session via Zoom 7PM
WV Delegate Jordan Maynor & Attendees Open Forum - May 17, 2023 Education Session via Zoom 7PM
What Do WV Codes §31E and §36B Mean for Your HOA?” yes, they are very different - May 23, 2023 Board of Directors 2PM Zoom
- June 21, 2023 Education Session via Zoom 7PM
WVOHOA Elections & Open Forum w/extended discussions - June 27, 2023 Board of Directors 2PM Zoom
- July 19, 2023 Education Session via Zoom 7PM TBA
- July 25, 2023 Board of Directors 2PM Zoom
- August 16, 2023 Education Session via Zoom 7PM TBA
- August 22, 2023 Board of Directors 2PM Zoom
- September 20, 2023 Education Session via Zoom 7PM TBA
- September 26, 2023 Board of Directors 2PM Zoom
- October 18, 2023 Education Session via Zoom 7PM TBA
- October 24, 2023 Board of Directors 2PM Zoom
- November 15, 2023 Education Session via Zoom 7PM TBA
- November 28, 2023 Board of Directors 2PM Zoom
- December 20, 2023 No Education Session – Holidays Observed
- December 26, 2023 No Board of Directors Meeting – Holidays Observed
- January 18, 2023 Education Session via Zoom 7PM
2022
-
- January 19, 2022 Education Session via Zoom
Two- Part:
1. “Applying for funds to cover delinquent assessments, mortgages, maintenance, etc., due to Covid-19”
2. “HOA Madness Breeds Contempt & Consequences” - February 3, 2022 Board of Directors via Zoom
- February 16, 2022 Education Session via Zoom
“Hmmm, no WV Oversight – consider a policy plan: Internal Dispute Resolution or Alternative Dispute Resolution” - March 16, 2022 Education Session via Zoom
“WVOHOA’s Committee on Legislative Review of the Uniform Common Interest Ownership Act (UCIOA)” - March 23, 2022 Board of Directors 2PM Zoom
- April 20, 2022 Education Session via Zoom
Part 1: “Homeowners & Fracking Wastewater” what it is & where it goes - April 26, 2022 Board of Directors 7PM Zoom
- May 18, 2022 cancelled
Part 2: “Homeowners Experiencing Fracking Related Damages, Correction, Mitigation” - May 24, 2022 Board of Directors 2PM Zoom
- June 15, 2022 Annual Meeting – Election of Directors and Education Session
“An HOA/Condo Management Company Discusses the Basics” - June 26, 2022 Board of Directors 2PM Zoom
- July 20, 2022 Education Session via Zoom
“Completing an HOA Resale Certificate” - July 26, 2022 Board of Directors 2PM Zoom
- August 17, 2022 Education Session via Zoom
“Rules, Regulations, Policy vs Amendments” - August 23, 2022 Board of Directors 2PM Zoom
- September 21, 2022 Education Session via Zoom
“Open Forum – HOA Questions, Comments & Issues” - September 27, 2022 Board of Directors 2PM Zoom
- October 19, 2022 Education Session via Zoom
“HOA Parking – Covenant – Policy – Towing” - October 25, 2022 Board of Directors 2PM Zoom
- November 16, 2022 Education Session via Zoom
“HOA Board & Members’ Meeting Behavior” - November 22, 2022 Board of Directors 2PM Zoom
- December 21, 2022 No Education Session – Holidays Observed
- December 27, 2022 No Board of Directors Meeting – Holidays Observed
- January 19, 2022 Education Session via Zoom
2021
- January 7, 2021 Board of Directors
- January 27, 2021 Discussion via Zoom
Education Session: ‘How to develop & approve policies, rules, regulations for your HOA” - February 17, 2021 Cancelled and rescheduled to June 16, 2021
Education Session: “How to run a welcoming BOD meeting using Robert’s Rules” - March 12, 2021 Board of Directors
- March 17, 2021 Discussion via Zoom
“The Philosophy of IRS Form 1120H for HOA Board Members” - April 21, 2021 Discussion via Zoom
Education Session: “Road and road sign guidance, standards, requirements and the lifetime the Orphan Road program” - May 13, 2021 WVOHOA Board of Directors
- May 19, 2021 Discussion via Zoom
Education Session: “Steps for initiating a lien for covenant violations (not delinquent assessments)” - June 16, 2021 WVOHOA Annual Meeting & Elections via Zoom
Education Session: “How to run a welcoming BOD meeting using Robert’s Rules”
- June 24, 2021 Board of Directors via Zoom
- July 21, 2021 WVOHOA Officer Elections via Zoom
Education Session: “Understanding the difference: HOA Audit and HOA Review” - August 18, 2021 Education Session: “HOA Secretarial Duties and Procedures”
- August 30, 2021 Board of Directors via Zoom
- September 15, 2021 Discussion via Zoom
Education Session: “Ambiguous HOA Restrictions – Words Do Matter!”
- September 29 Board of Directors via Zoom
- October 20, 2021 Discussion via Zoom
Education Session: “The Importance of an HOA Reserve Account & a Reserve Plan”
- November 17, 2021 Discussion via Zoom
– Bylaws Amendment Results
Education Session: “Short Term Rental, Lease, Business, Policy & the WV Law”
- December 2, 2021 Board of Directors via Zoom
Policy Approved:
– Password
– Membership
– Workshops/Seminars - December 2, 2021 Board of Directors via Zoom
– Annual Financial Report Profit & Loss - December 15, 2021 No Education Session – Holidays Observed
2020
- January15, 2020 Discussion Notes
Education Session: Covenant Enforcement - January 24, 2020 Board of Directors
- February 19, 2020 Discussion Notes
Education Session: HOA Decorum, Attitude, Behavior and Procedures
NOTICE: Due to Covid-19 Restrictions normal scheduling will be modified.
- March 6, 2020 Board of Directors
- March 21, 2020 to be rescheduled due to Covid-19 Restrictions
RSVP Workshop/Seminar: Audit vs. Review - April 9, 2020 Board of Directors (via WEBEX)
approved: attendance waiver – registration all meetings
- April 15, 2020 to be rescheduled due to Covid-19 Restrictions
Education Session: HOA Credit Reporting & Super Liens
- May 20, 2020 to be rescheduled due to Covid-19 Restrictions
Education Session: Incorporated vs Unincorporated – why is it important?
- June 3, 2020 Board of Directors (via ZOOM)
- June 24, 2020 date changed from 6-20-2020 due to Covid-19 Restrictions
ZOOM Annual Meeting & ZOOM Seminar: Guidelines & Authority for HOAs Delinquent Assessments - July 7, 2020 Board of Directors (via Zoom)
- July 15, 2020 (via Zoom)
Education Session: HOA Credit Reporting - July 29, 2020 (via Zoom)
Education Session: Part I, How to Use Zoom to Facilitate HOA Board Meetings During Covid-19 - August 12, 2020 (via Zoom)
Education Session: Part II, Tips & Help During Covid-19 for HOA Assessments & Mortgages
- August 20, 2020 Board of Directors (via Zoom)
w/attachment WVOHOA Legislative Committee Report - September 20, 2020
Education Session: Fiduciary Responsibilities - October 5, 2020 Board of Directors (via Zoom)
- October 21, 2020 Summary (via Zoom)
Education Session: Open Forum – HOA Questions and Answers – Issues & Successes - November 18, 2020 Summary (via Zoom)
Education Session: Ethics for HOA Board of Directors, Committees, Volunteers and Homeowners – Moral Principles of YOUR Behavior - December 4, 2020 Board of Directors (via ZOOM)
No Education Session – Holidays Observed
2019
- January 8, 2019 Board of Directors
- January 16, 2019 Discussion Notes
Education Session: Understanding Federal Tax Forms - February 20, 2019 Cancelled – Snow Storm
- March 6, 2019 Board of Directors
- March 16, 2019 NOMINATION COMMITTEE
RSVP Workshop/Seminar: Mediation Process & Procedures
- April 4, 2019 Announcement: WVOHOA Circulation Article
- April 17, 2019 Discussion Notes
Education Session: Delinquencies A-Z Completing Forms - May 15, 2019 Discussion Notes
Education Session: HOA Flooding Review & Possible Mitigation & New WV Code §7-1-3ff - May 21, 2019 Board of Directors
- June 15, 2019 Discussion Notes ANNUAL MEETING ELECTIONS
RSVP Workshop/Seminar: Budgets
- July 9, 2019 Board of Directors
- July 17, 2019 Discussion Notes
Education Session: Amending Governing Documents – the basics - August 6, 2019 Board of Directors
- August 14, 2019
Education Session: Association Bank Loan vs. Special Assessment - September 21, 2019
RSVP Workshop/Seminar
Insurance Liability – Homeowners Associations’ Board of Directors & Common Areas - October 16, 2019
Education Session: Board of Directors Training - November 13, Board of Directors
- November 20, 2019
Education Session: Enforcing Covenants - December 14, 2019 Holidays Observed – No Meeting
2018
- January 17, 2018 Discussion Notes
Education Session: What You Should Expect of an HOA and the Procedures of Fiduciary Responsibilities of the Board and Homeowner Members. - January 23, 2018 Board of Directors
- February 21, 2018 Discussion Notes
Education Session: Understanding & Amending HOA & Homeowner Property Line(s) - March 6, 2017 Board of Directors
- March 17, 2018 (no discussion notes available)
- Workshop/Seminar: Understanding & Increasing Assessments. §36B-1-114. Adjustment of Dollar Amounts
- April 13, 2018 Board of Directors
- April 18, 2018 Discussion Notes
Education Session: Hard & Loose Roads” e.g. black top & gravel - May 16, 2018 Discussion Notes
Education Session: Required Federal Tax forms for HOAs and
How HOAs Elect New Board Members & what HOA Boards must consider - May 30, 2018 Board of Directors
- June 16, 2018 Discussion Notes
Workshop/Seminar: Duties & Responsibilities of Board of Directors and Introduction to HOA Budgeting - July 18, 2018
EPOHOA Election and Education Session: Tips Tricks & Secrets of EPOHOA’s Website - July 30, 2018 Board of Directors
- August 15, 2018
Education Session: Parliamentary Procedures - September 15, 2018
Workshop/Seminar: Top Ten HOA Misconceptions of HOA Governing Documents - September 28, 2018 Board of Directors
EPOHOA Amendment: Name Change - October 17, 2018
Education Session: Annual Meeting Procedures - October 30, 2018 Board of Directors
- November 7, 2018 (changed from the 14th)
Education Session: Reserves, Special Assessments, Raising Assessments, Budgets - December 5, 2018 Board of Directors
- December 15, 2018 NO MEETING – in observance of the holidays
2017
- January 18 , 2017 Discussion Notes
Education Session: HOA Q & A Alternate Dispute Resolution (ADR)
President’s Announcement - January 30, 2017 – Board of Directors’ Minutes
- February 15 , 2017 – Discussion Notes
Education Session: HOA Maintenance Responsibilities—Common Area - February 22, 2017 – Board of Directors’ Minutes
- March 25 , 2017 (Changed from March 18, 2017)
Workshop-Seminar: Do It Yourself Reserve Study. RSVP required. - April 12, 2017 – Board of Directors’ Minutes
- April 19 , 2017 Discussion Notes
Education Session: Board Member Boundaries and Obligations
? Really – is an HOA Board responsible for everything ? - May 17 , 2017 Discussion Notes
Guest Speakers:
Mike Studholme – Mountain View Solar & legislation status
Shawn Walker – Emerald Ash Borer – Trees 101, LLC
Xavier Walter – Pleasants Power Plant vs. Energy Efficient West Virginia
Brandy M. Reed – Capital Reserve Interest Rates – CNB Bank - May 30 , 2017 – Board of Directors Minutes
- June 17 , 2017 – Election, Board of Directors
Education Session: Unlicensed Unregistered Vehicle
covenants, enforcement, state law - July 6, 2017 – Board of Directors Minutes
- July 19 , 2017 Installation EPOHOA Board of Directors’ Officers & Discussion Notes
Education Session: panel discussion with guest speakers from Berkeley & Jefferson County Sheriff’s Departments – Bob Ayrer, Moderator - August 16 , 2017 – Discussion Notes
- September 6, 2017 – Board of Directors Minutes
- September 16, 2017 Workshop/Seminar
“HOA Financial Management – Collections” w/Q&A
Guest Speakers:
Presented by: Chris Stroech, Arnold & Bailey, PLLC
Kelly Daniel, Collections Manager, Clagett Management, LLC - September 26, 2017 – Board of Directors Minutes
- October 18, 2017 Discussion Notes
“The EPOHOA Mission Statement: “Sharing Information – Increasing Knowledge” What have YOU/WE learned this Year?”
This session is relative to a year [2017] in review - November 15, 2017 Discussion Notes
- December 13, 2017 – Board of Directors Minutes
- December 16, 2017 – Holiday Greetings from the President
no meeting – holidays observed
2016
2016 EPOHOA YEAR IN REVIEW (broadcast 1-3-2017)- January 13, 2016
Education Session: 2015 EDUCATION SESSIONS IN A NUTSHELL – a review. Presenter: Richard Sussmann - February 17, 2016
Education Session: TRACKING A WV BILL—a basic tutorial. Presenter Nance Briscoe
Homeowners Homework due May 18, 2016 - March 19, 2016
Guest Speaker: Colonel Shaun J. Perkowski, Wing Commander of the 167th Airlift Wing
Flying Operations Explanation & FAQ
Education Session: HOA ETHICS: the health and well being of good leadership - April 13, 2016
Guest Speaker: Herb Peddicord, WV Division of Forestry ‐ Chesapeake Bay Watershed Presentation
Education Session: SOCIAL MEDIA & HOW IT IMPACTS HOAs – a great Internet tool for any association, but only when used correctly. Presenter: Nance Briscoe
Homeowners Homework due May 18, 2016 (extended indefinitely) - May 18, 2016
Homeowners Homework extended indefinitely
Nominations Committee Presentation – Terry McSweeney, Chairman
Candidates Announced: Bob Ayrer, Anne Wandler, Robert Finch and Michael Carroll
Guest Speaker: Bret Hersh – review of non profit exemption 2016 Senate Bill 54 - June 18, 2016
Annual Meeting – Election and resulting Board of Directors’ Minutes
one 3-year term director position – must be an HOA Member in Good Standing
Education Session: Attorney McWilliams of Trump & Trump, DELINQUENT ASSESSMENTS, RULES & GUIDELINES followed with Q&A - July 13, 2016
Announcement of 2016-2017 Officers
Education Session: Matt Pennington – MS4 (Municipal Separate Storm Water System) and what it means to homeowners, how billing rates are developed and deployed beginning with Berkeley County. - August 1, 2016 Board of Directors’ Minutes
includes remaining four scheduled Education Sessions - August 17, 2016
Education Session: Board Leadership: Conducting an Effective Orientation Program
CAI Webinar Video, Presenter: Margey J. Meyer, CMCA, PCAM, president Community Association Dispute Resolution Experts (files available at Workshops/Seminars) - September 12, 2016 Board of Directors’ Minutes
- September 17, 2016
Insurance Workshop Seminar: Liability: Homeowners Associations’ Board of Directors & Common Area. Presenter: Allen Hudson, SAHOURI Insurance, VP of Commercial Insurance (files available at Workshops/Seminars) - October 12, 2016 Discussion Notes Only, no quorum
HOA Transparency & Document Retention with Q&A. Presenter: Nance Briscoe (files available at Workshops/Seminars) - October 24, 2016 Board of Directors’ Minutes
- November 14, 2016 Board of Directors’ Minutes
- November 16, 2016 DRAFT
Education Session: Beat Delinquencies: Ways to Collect Past-Due Assessments with Q&A. This session replaced a previously scheduled CAI webinar of the same name. Presenter: Nance Briscoe (files available at Workshops/Seminars) - November 21, 2016 Board of Directors Minutes
- December 12, 2016 Board of Directors’ Minutes
- December 17, 2016 Holidays Observed – No Meeting
EPOHOA 2016 December Holiday Greetings from the President
2015
-
2015 EPOHOA YEAR IN REVIEW (broadcast 1-4-2016) - January 21, 2015 cancelled – snow storm
- February 18, 2015
- March 21, 2015
- April 15, 2015
- May 20, 2015 with
Nominations Committee Presentation
Outline 3-5-7 member board, staggered terms, proxy, etc. - June 20, 2015
Annual Meeting Registration – Ballot – Proxy
Education Session: Workshop: reserve study to learn what the projected costs are for maintenance of the common area, most importantly, roads - July 15, 2015 EPOHOA
- August 19, 2015
Education Session: Annual Meeting Notices – Procedures & Recommendations - September 19, 2015
- October 21, 2015
Education Session: Adopting Resolutions vs. Amending the Governing Documents - November 18, 2015
EPOHOA correspondence to WV State Tax Commissioner
Education Session: Knowing the Answers – Challenge Questions - December 19, 2015
Education Session: Fiduciary Duties & Responsibilities
2014
- January 15, 2014
- February 19, 2014
- March 15, 2014
- April 16, 2014
- May 21, 2014
- June 21, 2014
Discussion Notes, No Quorum - July 16, 2014
- August 20, 2014
- September 20, 2014
NO MTG – Workshop only - October 15, 2014
- November 19, 2014
- December 13, 2014
2013
- January 16, 2013
- February 20, 2013
- March 16, 2013
- April 17, 2013
- May 15, 2013
- June 15, 2013
- July 17, 2013
- August 21, 2013
v2 Legal Policy – PASSED 8.21.2013 - September 21, 2013
Berkeley County Council reply to Spring Mills, and
Berkeley County Subdivision Review Summary - October 16, 2013
- November 20, 2013
- December 21, 2013
Holidays Observed – No Meeting
EPOHOA 2013 December Holiday Greetings from the President
2012
- January 18, 2012
Guest Speaker: Ed Smith of Jefferson County Emergency Services Agency (JCESA) - February 15, 2012
Guest Speakers: Angela Banks, Jefferson County Tax Assessor
Gearl Raynes, Interim Berkeley County Tax Assessor
Legislative Update: Upon request by EPOHOA, Senators Snyder and Klempa introduced Senate Concurrent Resolution 38, requesting the Joint Committee on the Judiciary to study whether the State of West Virginia should revise its current Uniform Common Interest Ownership Act.- HB 4465 was introduced by Kump & Ellem requesting counties protect liens filed by HOAs in the event offoreclosures;
HB 2515 was introduced by Hunt and Shaver relating to liens for assessments on common interest HOA property;
SB 98 was introduced by Senator Sypolt exempting HOA fees from consumer sales and service tax;
HB 2740 was introduced by Doyle, et al, to allow solar panels in HOA communities and make covenants againstinstallation of panels unenforceable;
HB 2741 was introduced by Doyle, et al, exempting solar energy from property taxation;
HB 4383 was introduced by Klempa allowing DEP zone waived by affected water intake owners.
- HB 4465 was introduced by Kump & Ellem requesting counties protect liens filed by HOAs in the event offoreclosures;
- March 17, 2012
EPOHOA Hosted – Jefferson County Contested Candidate Forum - April 18, 2012
EPOHOA Hosted – Berkeley County Contested Candidate Forum - May 16, 2012
Guest Speaker: Neil Gillies, Cacapon Institute – urban lands, including HOAs, contribute a certain amount of the total load of the Bay’s pollutants of concern (nutrients and sediment) in stormwater runoff – Cacapon Institute will be funded through the WV Bay Implementation Grant to work with up to three HOAs to pilot a Community Environmental Management program. - June 16, 2012
Guest Speaker: Colin Williams, Vice President of Sales & Marketing, Mountain View Solar - July 18, 2012
Guest Speaker: Brett Hersh, owner of HBS Tax – enrolled agent with the IRS and is licensed by the US Treasury Dept. to represent taxpayers before the IRS for audits, collections and appeals. He spoke to the EPOHOA on HOA tax related issues and specifically clarified HOA tax reporting requirements of the IRS.
July 18, 2012 PRESIDENT’S BRIEF - August 15, 2012
Guest Speaker: Matthew Pennington, Region 9, Chesapeake Bay Coordinator - September 15, 2012
Legislative Review Sub-Committee update— - October 17, 2012
Legislative Review Sub-Committee update— - November 21, 2012
no meeting – no minutes – Thanksgiving Week - December 1, 2012
Legislative Review Sub-Committee update— - EPOHOA 2012 President’s Greeting
2011
- January 19, 2011
Guest Speaker: Jonathan Sherman from Berkeley Home Technologies - February 16, 2011
- March 19, 2011
Guest Speakers: Art Hanson – Nation of Neighbors and
Lyn Widmyer & Frances Morgan, Jefferson County Commissioners - April 20, 2011
- May 18, 2011
Guest Speaker: Craig Bartoldson representing Gallery HOA and The Martinsburg Journal - June 18, 2011
Guest Speaker: Ed Thomas, CMCA, AMS, PCAM,
Past President of Community Associations Institute (CAI) - July 20, 2011
- August 17, 2011
Guest Speaker: Joe Brown from Patriot Land and Wildlife Management Services – Potomac River Environmental Stewardship - September 17, 2011
- October 19, 2011
- November 16, 2011
- December 17, 2011
Guest Speakers: Ed Thomas of Property Management People
Delegate Larry Kump, WV Legislature
Berkeley Council Person William (Bill) L. Stubblefield
2010
- January 20, 2010
- February 17, 2010
- March 17, 2010
- April 21, 2010
- May 19, 2010
Guest Speaker: Toni Milbourne, Jefferson County EMS and Ronald Fletcher, Citizens Fire Company - June 16, 2010
- July 21, 2010
- August 21, 2010
This quarterly breakfast meeting takes the place of the August 18th meeting. - September 15, 2010
(agenda – typo dated 9.21.2010 Tuesday) - October 20, 2010
Guest Speakers: Terry L. Walker, WV Delegate, 56th District and Debbie Royalty of StopPATHWV - November 17, 2010
Guest Speaker: Debbie Royalty of StopPATHWV, and
Sgt. Ronald L. Fletcher of the Jefferson County Sheriffs Office - December 18, 2010
unavailable
2009
JCOHOA BEGINS ….
- August 19, 2009
The Jefferson County Organization of Homeowners Associations, Inc. was incorporated in the State of West Virginia in August 2009 under section 501(c)(3) of the Internal Revenue Code. - September 19, 2009
- October 21, 2009
The Crystal Lake Property Owners Association won their court case concerning taxation of their common property. HOAs will not have to pay taxes on their common property in the future. This is an issue we should have all been involved [with] and it is to the credit of Crystal Lake that they pursued this on their own. - November 18, 2009
- December 19, 2009
We need your help: WVOHOA minutes that are unavailable are being requested from attendees who may have a copy – please send them to the WVOHOA Webmaster or surface mail to P.O. Box 911, Charles Town, WV 25414
WVOHOA minutes & discussion notes are provided solely for informational purposes, and no reader should rely on or use them as legal advice or counsel.