Minutes

The following minutes are available for the West Virginia Organization of Homeowners Association, Inc. [formally JCOHOA & EPOHOA]

Members are encouraged to review the most recent minutes reflecting the next WVOHOA Meeting where you may offer corrections to the minutes when applicable. Completed Education Sessions, Workshops & Seminars accessible for review by WVOHOA members in good standing.

 WVOHOA Education Sessions are held the third Wednesday of the month at 7PM via Zoom
WVOHOA Board Meetings are held the fourth Tuesday of the month at 2PM via Zoom

2024

    • January 17, 2024 Education Session via Zoom 7PM
      HOA Ethics & Conduct … yes, they are very different …
    • January 23, 2024 Board of Directors 2PM via Zoom
    • February 21, 2024 Education Session via Zoom 7PM
      “Federal Requirements of Your HOA Directors & Officers Under the Corporate Transparency Act: Your Money or Your Life”
    • February 27, 2024 Board of Directors 4PM via Zoom
    • March 20, 2024 Education Session via Zoom 7PM
      “Understanding Risk Management in Planned Communities”
    • March 26, 2024 Board of Directors 2PM via Zoom
    • April 17, 2024 Education Session via Zoom 7PM
      “Sharing Experiences of Delinquencies Through the WV Court System – the good, the bad, the ugly
    • April 23, 2024 Board of Directors 2PM via Zoom
    • May 15, 2024 Education Session via Zoom 7PM
      “Pros, Cons and Conditions for Solar in an HOA, Condo, Townhome, etc.”
    • May 28, 2024 Board of Directors 2PM via Zoom
    • June 19, 2024 Education Session via Zoom 7PM
      WVOHOA Election of Directors, followed with
      “OPEN FORUM, discussions, questions, interactions, it’s YOUR turn”
    • June 25, 2024 Board of Directors 2PM via Zoom
      WVOHOA Election of Officers
    • July 17, 2024 Education Session via Zoom 7PM
      “HOA Annual Meeting Notice to Completing Directors & Officer Elections”
    • July 23, 2024 Board of Directors 2PM via Zoom
    • August 21, 2024 Education Session via Zoom 7PM
      “Electronic Voting in an HOA”
    • August 27, 2024 Board of Directors 2PM via Zoom
    • September 18, 2024 Education Session via Zoom 7PM
      Topic TBA
    • September 24, 2024 Board of Directors 2PM via Zoom
    • October 16, 2024 Education Session via Zoom 7PM
      Topic TBA
    • October 22, 2024 Board of Directors 2PM via Zoom
    • November 20, 2024 Education Session via Zoom 7PM
      “OPEN FORUM, discussions, questions, interactions, it’s YOUR turn”
    • November 26, 2024 Board of Directors 2PM via Zoom
    • December 18, 2023   No Education Session – Holidays Observed
    • December 24, 2023 No Board of Directors Meeting – Holidays Observed

     

  • 2023

      • January 18, 2023 Education Session via Zoom 7PM
        “Delinquencies: Understanding/Comparing Covenant Violations & Annual Assessment Violations and the differences“
      • January 24, 2023 Board of Directors 2PM via Zoom
      • February 15, 2023 Education Session via Zoom 7PM
        “Understanding HOA/Condo Line of Credit, Collateral, Capital & Bank Loans”
      • February 28, 2023 Board of Directors 2PM Zoom
      • March 29, 2023 Education Session via Zoom 7PM  (not the 15th)
        “HOA Board of Directors Corporate Governance”
      • March 28, 2023 Board of Directors 2PM Zoom
      • April 19, 2023 Education Session via Zoom
        “Board of Directors’ Fiduciary Responsibilities”
      • April 25, 2023 Board of Directors 2PM Zoom
      • April 29, 2023 Special Session WV Code 36B & HB 3558 via Zoom 7PM
        WV Delegate Jordan Maynor & Attendees Open Forum
      • May 17, 2023 Education Session via Zoom 7PM
        What Do WV Codes §31E and §36B Mean for Your HOA?” yes, they are very different
      • May 23, 2023 Board of Directors 2PM Zoom
      • June 21, 2023 Education Session via Zoom 7PM
        WVOHOA Elections/Nominees & Open Forum w/extended discussions
      • June 27, 2023 Board of Directors 2PM Zoom
        Election of Officers
      • July 19, 2023 Education Session via Zoom 7PM
        “Navigating the Road Ahead: Strategic Planning for Your HOA”
      • July 25, 2023 Board of Directors 2PM Zoom
      • August 16, 2023 Education Session via Zoom 7PM
        “What are HOA Meetings and Which One to Use”
      • August 22, 2023 Board of Directors 2PM Zoom
      • September 20, 2023 Education Session via Zoom 7PM
        “Developer Obligations and Duties to Purchasers & Homeowners Under WV Code §36B UCIOA” (Uniform Common Interest Ownership Act)
      • September 26, 2023 Board of Directors 2PM Zoom
      • October 25, 2023 Education Session via Zoom 7PM (not the 18th)
        “Planned Communities & IRS Requirements, Examples and Overview”
      • October 24, 2023 Board of Directors 2PM Zoom
      • November 15, 2023 Education Session via Zoom 7PM
        “Introduction to and Completing of Board of Director Training”
        how one community prepares & provides the tools for homeowner leadership
      • November 28, 2023 Board of Directors 2PM Zoom
      • December 20, 2023   No Education Session – Holidays Observed
      • December 26, 2023 No Board of Directors Meeting – Holidays Observed

    2022

      • January 19, 2022 Education Session via Zoom
        Two- Part:
        1.  “Applying for funds to cover delinquent assessments, mortgages, maintenance, etc., due to Covid-19”
        2. “HOA Madness Breeds Contempt & Consequences”
      • February 3, 2022 Board of Directors via Zoom
      • February 16, 2022 Education Session via Zoom
        Hmmm, no WV Oversight – consider a policy plan: Internal Dispute Resolution or Alternative Dispute Resolution”
      • March 16, 2022 Education Session via Zoom
        “WVOHOA’s Committee on Legislative Review of the Uniform Common Interest Ownership Act (UCIOA)”
      • March 23, 2022 Board of Directors 2PM Zoom
      • April 20, 2022 Education Session via Zoom
        Part 1: “Homeowners & Fracking Wastewater” what it is & where it goes
      • April 26, 2022 Board of Directors 7PM Zoom
      • May 18, 2022 cancelled
        Part 2: “Homeowners Experiencing Fracking Related Damages, Correction, Mitigation”
      • May 24, 2022 Board of Directors 2PM Zoom
      • June 15, 2022 Annual Meeting – Election of Directors and Education Session
        “An HOA/Condo Management Company Discusses the Basics”
      • June 28, 2022 Board of Directors 2PM Zoom
      • July 20, 2022 Education Session via Zoom
        “Completing an HOA Resale Certificate”
      • July 26, 2022 Board of Directors 2PM Zoom
      • August 17, 2022 Education Session via Zoom
        “Rules, Regulations, Policy vs Amendments”
      • August 23, 2022 Board of Directors 2PM Zoom
      • September 21, 2022 Education Session via Zoom
        “Open Forum – HOA Questions, Comments & Issues”
      • September 27, 2022 Board of Directors 2PM Zoom
      • October 19, 2022 Education Session via Zoom
        “HOA Parking – Covenant – Policy – Towing”
      • October 25, 2022 Board of Directors 2PM Zoom
      • November 16, 2022 Education Session via Zoom
        “HOA Board & Members’ Meeting Behavior”
      • November 22, 2022 Board of Directors 2PM Zoom
      • December 21, 2022   No Education Session – Holidays Observed
      • December 27, 2022 No Board of Directors Meeting – Holidays Observed

    2021

    • January 7, 2021 Board of Directors
    • January 27, 2021 Discussion via Zoom
      Education Session: ‘How to develop & approve policies, rules, regulations for your HOA”
    • February 17, 2021 Cancelled and rescheduled to June 16, 2021
      Education Session: “How to run a welcoming BOD meeting using Robert’s Rules”
    • March 12, 2021 Board of Directors
    • March 17, 2021 Discussion via Zoom
      “The Philosophy of IRS Form 1120H for HOA Board Members”
    • April 21, 2021 Discussion via Zoom
      Education Session: “Road and road sign guidance, standards, requirements and the lifetime the Orphan Road program”
    • May 13, 2021 WVOHOA Board of Directors
    • May 19, 2021 Discussion via Zoom 
      Education Session: “Steps for initiating a lien for covenant violations (not delinquent assessments)”
    • June 16, 2021 WVOHOA Annual Meeting & Elections via Zoom
      Education Session: “How to run a welcoming BOD meeting using Robert’s Rules”
    • June 24, 2021 Board of Directors via Zoom
    • July 21, 2021 WVOHOA Officer Elections via Zoom
      Education Session: “Understanding the difference: HOA Audit and HOA Review”
    • August 18, 2021 Education Session: “HOA Secretarial Duties and Procedures”
    • August 30, 2021 Board of Directors via Zoom
    • September 15, 2021 Discussion via Zoom
      Education Session: “Ambiguous HOA Restrictions – Words Do Matter!”
    • September 29 Board of Directors via Zoom
    • October 20, 2021 Discussion via Zoom
      Education Session: “The Importance of an HOA Reserve Account & a Reserve Plan”
    • November 17, 2021 Discussion via Zoom
      Bylaws Amendment Results
      Education Session: “Short Term Rental, Lease, Business, Policy & the WV Law”
    • December 2, 2021 Board of Directors via Zoom
      Policy Approved:
      Password
      Membership
      Workshops/Seminars
    • December 2, 2021 Board of Directors via Zoom
      Annual Financial Report Profit & Loss
    • December 15, 2021  No Education Session – Holidays Observed

    2020

    NOTICE: Due to Covid-19 Restrictions normal scheduling will be modified.

    2019


    2018


    2017


    2016


    •  2016 EPOHOA YEAR IN REVIEW (broadcast 1-3-2017)
    •  January 13, 2016
      Education Session: 2015 EDUCATION SESSIONS IN A NUTSHELL – a review. Presenter: Richard Sussmann
    •  February 17, 2016

      Education Session: TRACKING A WV BILL—a basic tutorial. Presenter Nance Briscoe
      Homeowners Homework due May 18, 2016
    •  March 19, 2016

      Guest Speaker: Colonel Shaun J. Perkowski, Wing Commander of the 167th Airlift Wing
      Flying Operations Explanation & FAQ
      Education Session: HOA ETHICS: the health and well being of good leadership
    •  April 13, 2016

      Guest Speaker: Herb Peddicord, WV Division of Forestry ‐ Chesapeake Bay Watershed Presentation

      Education Session: SOCIAL MEDIA & HOW IT IMPACTS HOAs – a great Internet tool for any association, but only when used correctly. Presenter: Nance Briscoe

      Homeowners Homework due May 18, 2016 (extended indefinitely)
    •  May 18, 2016
      Homeowners Homework extended indefinitely

      Nominations Committee Presentation – Terry McSweeney, Chairman

      Candidates Announced: Bob Ayrer, Anne Wandler, Robert Finch and Michael Carroll

      Guest Speaker: Bret Hersh – review of non profit exemption 2016 Senate Bill 54
    •  June 18, 2016
      Annual Meeting – Election and resulting Board of Directors’ Minutes
      one 3-year term director position – must be an HOA Member in Good Standing

      Education Session: Attorney McWilliams of Trump & Trump, DELINQUENT ASSESSMENTS, RULES & GUIDELINES followed with Q&A
    •  July 13, 2016
      Announcement of 2016-2017 Officers

      Education Session: Matt Pennington – MS4 (Municipal Separate Storm Water System) and what it means to homeowners, how billing rates are developed and deployed beginning with Berkeley County.
    •  August 1, 2016 Board of Directors’ Minutes
      includes remaining four scheduled Education Sessions
    •  August 17, 2016

      Education Session: Board Leadership: Conducting an Effective Orientation Program
      CAI Webinar Video, Presenter: Margey J. Meyer, CMCA, PCAM, president Community Association Dispute Resolution Experts (files available at Workshops/Seminars)
    •  September 12, 2016 Board of Directors’ Minutes
    •  September 17, 2016

       Insurance Workshop Seminar: Liability: Homeowners Associations’ Board of Directors & Common Area. Presenter: Allen Hudson, SAHOURI Insurance, VP of Commercial Insurance (files available at Workshops/Seminars)
    •  October 12, 2016 Discussion Notes Only, no quorum
      HOA Transparency & Document Retention with Q&A. Presenter: Nance Briscoe (files available at Workshops/Seminars)
    •  October 24, 2016 Board of Directors’ Minutes
    •  November 14, 2016 Board of Directors’ Minutes
    •  November 16, 2016 DRAFT
      Education Session: Beat Delinquencies: Ways to Collect Past-Due Assessments with Q&A. This session replaced a previously scheduled CAI webinar of the same name. Presenter: Nance Briscoe (files available at Workshops/Seminars)
    •  November 21, 2016 Board of Directors Minutes
    •  December 12, 2016 Board of Directors’ Minutes
    •  December 17, 2016 Holidays Observed – No Meeting
      EPOHOA 2016 December  Holiday Greetings from the President

    2015


    2014


    2013


    2012

    •  January 18, 2012
      Guest Speaker: Ed Smith of Jefferson County Emergency Services Agency (JCESA)
    •  February 15, 2012
      Guest Speakers: Angela Banks, Jefferson County Tax Assessor
      Gearl Raynes, Interim Berkeley County Tax Assessor
      Legislative Update: Upon request by EPOHOA, Senators Snyder and Klempa introduced Senate Concurrent Resolution 38, requesting the Joint Committee on the Judiciary to study whether the State of West Virginia should revise its current Uniform Common Interest Ownership Act.

      • HB 4465 was introduced by Kump & Ellem requesting counties protect liens filed by HOAs in the event offoreclosures;
        HB 2515 was introduced by Hunt and Shaver relating to liens for assessments on common interest HOA property;
        SB 98 was introduced by Senator Sypolt exempting HOA fees from consumer sales and service tax;
        HB 2740 was introduced by Doyle, et al, to allow solar panels in HOA communities and make covenants againstinstallation of panels unenforceable;
        HB 2741 was introduced by Doyle, et al, exempting solar energy from property taxation;
        HB 4383 was introduced by Klempa allowing DEP zone waived by affected water intake owners.
    •  March 17, 2012
      EPOHOA Hosted – Jefferson County Contested Candidate Forum
    •  April 18, 2012
      EPOHOA Hosted – Berkeley County Contested Candidate Forum
    •  May 16, 2012
      Guest Speaker: Neil Gillies, Cacapon Institute – urban lands, including HOAs, contribute a certain amount of the total load of the Bay’s pollutants of concern (nutrients and sediment) in stormwater runoff – Cacapon Institute will be funded through the WV Bay Implementation Grant to work with up to three HOAs to pilot a Community Environmental Management program.
    •  June 16, 2012
      Guest Speaker: Colin Williams, Vice President of Sales & Marketing, Mountain View Solar
    •  July 18, 2012
      Guest Speaker: Brett Hersh, owner of HBS Tax – enrolled agent with the IRS and is licensed by the US Treasury Dept. to represent taxpayers before the IRS for audits, collections and appeals. He spoke to the EPOHOA on HOA tax related issues and specifically clarified HOA tax reporting requirements of the IRS.

       July 18, 2012 PRESIDENT’S BRIEF
    •  August 15, 2012
      Guest Speaker: Matthew Pennington, Region 9, Chesapeake Bay Coordinator
    •  September 15, 2012
      Legislative Review Sub-Committee update—
    •  October 17, 2012
      Legislative Review Sub-Committee update—
    •  November 21, 2012
      no meeting – no minutes – Thanksgiving Week
    •  December 1, 2012
      Legislative Review Sub-Committee update—
    • EPOHOA 2012 President’s Greeting

    2011

    •  January 19, 2011
      Guest Speaker: Jonathan Sherman from Berkeley Home Technologies
    •  February 16, 2011
    •  March 19, 2011
      Guest Speakers: Art Hanson – Nation of Neighbors and
      Lyn Widmyer & Frances Morgan, Jefferson County Commissioners
    •  April 20, 2011
    •  May 18, 2011
      Guest Speaker: Craig Bartoldson representing Gallery HOA and The Martinsburg Journal
    •  June 18, 2011
      Guest Speaker: Ed Thomas, CMCA, AMS, PCAM,

      Past President of Community Associations Institute (CAI)
    •  July 20, 2011
    •  August 17, 2011
      Guest Speaker: Joe Brown from Patriot Land and Wildlife Management Services – Potomac River Environmental Stewardship
    •  September 17, 2011
    •  October 19, 2011
    •  November 16, 2011
    •  December 17, 2011
      Guest Speakers: Ed Thomas of Property Management People
      Delegate Larry Kump, WV Legislature
      Berkeley Council Person William (Bill) L. Stubblefield

    2010


    2009
    JCOHOA BEGINS ….

    •  August 19, 2009
      The Jefferson County Organization of Homeowners Associations, Inc. was incorporated in the State of West Virginia in August 2009 under section 501(c)(3) of the Internal Revenue Code.
    •  September 19, 2009
    •  October 21, 2009
      The Crystal Lake Property Owners Association won their court case concerning taxation of their common property. HOAs will not have to pay taxes on their common property in the future. This is an issue we should have all been involved [with] and it is to the credit of Crystal Lake that they pursued this on their own.
    •  November 18, 2009
    •  December 19, 2009

     

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    WVOHOA minutes & discussion notes are provided solely for informational purposes, and no reader should rely on or use them as legal advice or counsel.