The following AGENDA(s) are available by selecting the attached PDF files for the Eastern Panhandle Organization of Homeowners Association, Inc. [formally EPOHOA, JCOHOA] We need your help: WVOHOA agendas that are unavailable are being requested from attendees who may have a copy – please send them to the WVOHOA Webmaster or surface mail to P.O. Box 911, Charles Town, WV 25414 You are encouraged to print the most recent agenda reflecting the next WVOHOA Meeting where they will be followed. Agendas are subject to change at the beginning of any meeting. NOTICE: 7PM meetings on the 3rd Wednesday of:JAN-FEB-APR-MAY-JUL-AUG-OCT-NOV NOTICE: 9AM meetings on the 3rd Saturday of: MAR-JUN-SEP-DEC 2020 January 15, 2020 Donation: Hospice Conference Center Education Session: Enforcing Covenants February 19, 2020 Education Session: HOA Meeting Decorum… Procedures NOTICE: Due to Covid-19 Restrictions normal scheduling will be modified. March 21, 2020 to be rescheduled due to Covid-19 Restrictions RSVP Workshop/Seminar: Audit vs. Review – Accountability April 9, 2020 Board of Directors April 15, 2020 to be rescheduled due to Covid-19 Restrictions Education Session: HOA Credit Reporting & Super Liens May 20, 2020 to be rescheduled due to Covid-19 Restrictions Education Session: Incorporated vs Unincorporated – why is it important? June 3, 2020 Board of Directors June 24, 2020 date changed from June 20, 2020 due to Covid-19 Restrictions ZOOM Annual Election & Seminar: Guidelines & Authority for HOAs Delinquent Assessments July 7, 2020 Board of Directors July 15, 2020 via Zoom, recorded – no agenda Education Session: HOA Credit Reporting July 29, 2020 Education Session: Part I, How to Use Zoom to facilitate HOA Board Meetings during Covid-19 August 19, 2020 Education Session: Part II, Tips & Help During Covid-19 for HOA Assessments & Mortgages September 19, 2020 RSVP Workshop/Seminar: October 21, 2020 Education Session: November 18, 2020 Education Session: December 19, 2020 Holidays Observed – No Meeting 2019 January 8, 2019 Board of Directors Donation: Hospice Conference Center January 16, 2019 Education Session: Understanding Federal Tax Forms February 20, 2019 Cancelled – Snow Storm March 6, 2019 Board of Directors March 16, 2019 Workshop/Seminar: Mediation Process & Procedures April 17, 2019 Education Session: Delinquencies & A-Z Completing Forms May 15, 2019 Education Session: WV Code §7-1-3ff and 2018 Flood Review June 15, 2019 ANNUAL MEETING ELECTIONS RSVP Workshop/Seminar: Budgets July 17, 2019 Education Session: Basics of Amending Governing Documents August 6, 2019 Board of Directors August 14, 2019 Education Session: Association Bank Loan vs. Special Assessment September 21, 2019 RSVP Workshop/Seminar PART I: Insurance Liability – Homeowners Associations’ Board of Directors & Common Areas October 10, 2019 Board of Directors October 16, 2019 Special Session: Board of Directors Training November 13, 2019 Board of Directors November 20, 2019 PART II: Insurance Liability – Homeowners Associations’ Board of Directors & Common Areas December 14, 2019 Holidays Observed – No Meeting 2018 January 17, 2018 Education Session: What you should expect of an HOA and the procedures of fiduciary responsibilities of the Board & Homeowner Members Introduction & Donation: Hospice Conference Center February 21, 2018 (changed from the 14th) Education Session: Understanding & Amending HOA Property Line(s) March 17, 2018 RSVP Workshop/Seminar: Understanding & Increasing Assessments. §36B-1-114. Adjustment of dollar amounts April 13, 2018 Board of Directors April 18, 2018 Education Session: Hard & Loose Roads, e.g. black top & gravel USDA Natural Resources Conservation Services Area Engineer (gravel) May 16, 2018 Education Session: How HOAs Elect New Board Members & what to HOA Boards must consider May 30, 2018 Board of Directors June 16, 2018 RSVP Workshop/Seminar Duties & Responsibilities of Board of Directors and Building a Budget July 18, 2018 EPOHOA Election/Appointment Education Session: Tips Tricks & Secrets of EPOHOA’s website – a tutorial August 15, 2018 September 15, 2018 RSVP Workshop/Seminar Top Ten HOA Misconceptions of HOA Governing Documents October 17, 2018 Education Session: HOA Annual Meeting Procedures November 7, 2018 (changed from the 14th) Education Session: Figuring it out Raising Assessments in compliance with WV Code §36B-1-114 December 5, 2018 Board of Directors December 15, 2018 NO MEETING – in observance of the holidays 2017 January 18, 2017 Education Session: HOA Q&A: Alternate Dispute Resolution (ADR) & Violations Video by: Richard B. Linderman, Attorney and Raymond Dickey of AssociationHelpNow Bonus: Handouts & Rubber Words February 15, 2017 Education Session: HOA Maintenance Responsibilities—Common Area Video hosted by: Steven Shuey, Operations Manager, Community Association Consultant. 2017 WV House Bill 2040 – amendments & additions to 36B Uniform Common Interest Ownership Act. March 25, 2017 (changed from March 18) Workshop-Seminar: Do It Yourself Reserve Study April 12, 2017 Board of Directors April 19, 2017 Education Session: Board Member Boundaries and Obligations ? Really – is an HOA Board responsible for everything ? May 17, 2017 Guest Speakers: Mike Studholme – Mountain View Solar & legislation status Shawn Walker – Emerald Ash Borer – Trees 101, LLC Xavier Walter – Pleasants Power Plant vs. Energy Efficient West Virginia Brandy M. Reed – Capital Reserve Interest Rates – CNB Bank Additionally, EPOHOA’s HOA Homeowners’ Survey May 30, 2017 Board of Directors June 17, 2017 – Election, Board of Directors Education Session: Unregistered Unlicensed Vehicles in your HOA covenants, enforcement, state law July 6, 2017 – Board of Directors July 19, 2017 Guest Speakers-Panel Discussion: Sgt. Vigh, Berkeley County Sheriff’s Department Sgt. Fletcher, Jefferson County Sheriff’s Department Proposed Federal FEMA Disaster Assistance Equity Act of 2017 August 16, 2017 Education Session: Governing Documents – What you were NOT told September 16, 2017 Education Session: RSVP SEMINAR HOA Financial Management – Collections Guest Speakers: Chris Stroech, Attorney/Arnold & Bailey and Kelly Daniel, Collection Manager/Clagett September 28, 2017 – Board of Directors October 18, 2017 November 15, 2017 December 13, 2017 – Board of Directors Holidays Observed – No Meeting December 2017 2016 January 13, 2016Education Session: 2015 Education Sessions in a Nutshell Presenter: Richard Sussmann February 17, 2016EPOHOA Tutorial: How To Track A West Virginia [legislative] Bill Presenter: Nance Briscoe March 19, 2016 EPOHOA Tutorial: HOA Ethics Presenter: Nance Briscoe April 13, 2016EPOHOA Tutorial: Social MediaPresenter: Nance Briscoe May 18, 2016 Education Session: EPOHOA’s New Website Launch Presenter: Nance Briscoe June 18, 2016 ANNUAL MEETINGElection of one 3-year term for the EPOHOA Board of Directors Education Session: Delinquent HOA Annual Assessments – Rules, Laws & Guidelines Presenter: Ms. Tammy McWilliams July 13, 2016Announcement of OfficersEducation Session:MS4 (Municipal Separate Storm Water System) and what it means to homeowners, how billing rates are developed and deployed beginning with Berkeley County. Presenter: Matt Pennington August 17, 2016 Education Session:Board Leadership: Conducting an Effective Orientation Program Presenter: CAI Webinar Video, Presenter: Margey J. Meyer, CMCA, PCAM, president Community Association Dispute Resolution Experts (summary) September 17, 2016 Education Session RSVP: Liability for Board of Directors & Common Area Presenter: SAHOURI Insurance – Allen Hudson October 12, 2016 Education Session: HOA Transparency & Document Retention Presenter: Nance Briscoe November 16, 2016 Education Session: Beat Delinquencies: Ways to Collect Past-Due Assessments Presenter: Nance Briscoe Holidays Observed – No Meeting December 2016 2015 January 21, 2015 cancelled due to the snow storm February 18, 2015 March 21, 2015Bylaws – Vote for Amendment April 15, 2015 May 20, 2015 June 20, 2015ANNUAL MEETING Election of 5-Member Board of Directors July 15, 2015 August 19, 2015 September 19, 2015 October 21, 2015 November 18, 2015 December 19, 2015 2014 January 15, 2014 February 19, 2014 March 15, 2014 April 16, 2014 May 21, 2014 June 21, 2014 July 16, 2014 August 20, 2014 September 20, 2014 – NO MEETING – Workshop cancelled due to circumstances beyond our control October 15, 2014 November 19, 2014 December 13, 2014 2013 January 16, 2013 February 20, 2013 March 16, 2013 includes attachments: legislation affecting HOAs & homeowners April 17, 2013 May 15, 2013 June 15, 2013 July 17, 2013 DRAFT v1 – EPOHOA POLICY ON LEGAL ADVICE August 21, 2013 DRAFT v2 – EPOHOA POLICY ON LEGAL ADVICE to be considered for passage August 21, 2013 September 21, 2013 with insert October 16, 2013 November 20, 2013Financial Audits – An Overview December 21, 2013 Holidays Observed – Meeting Cancelled 2012 January 18, 2012 February 15, 2012 March 17, 2012 April 18, 2012 May 16, 2012 June 16, 2012 July 18, 2012 August 15, 2012 September 15, 2012 October 17, 2012 November 21, 2012 no meeting – Thanksgiving Week December 1, 2012 2011 January 19, 2011 February 16, 2011 March 19, 2011 April 20, 2011 May 18, 2011 June 18, 2011 July 20, 2011 August 17, 2011 September 17, 2011 October 19, 2011 November 16, 2011 December 17, 2011 2010 January 20, 2010 Election of Officers February 17, 2010 March 17, 2010 April 21, 2010 May 19, 2010 June 19, 2010 July 21, 2010 Guest Speaker: Arthur Hanson, Nation of Neighbors August 21, 2010 September 21, 2010 October 20, 2010Guest Speakers: Delegate Terry L. Walker, Sheriff Bobby Shirley November 17, 2010 December 18, 2010 (December 11, 2010) 2009 January 21, 2009 While meeting every other month at John’s restaurant in Rippon, Jefferson County the newly formed group of homeowners began discussions to enter into a formal organization, registering with the WV Secretary of State. August 19, 2009Jefferson County Organization of Homeowners Associations, Inc. became official August 24, 2009. October 21, 2009 November 18, 2009 December 19, 2009
