The following AGENDA(s) are available by selecting the attached PDF files for the Eastern Panhandle Organization of Homeowners Association, Inc. [formally EPOHOA, JCOHOA]
We need your help: WVOHOA agendas that are unavailable are being requested from attendees who may have a copy – please send them to the WVOHOA Webmaster or surface mail to P.O. Box 911, Charles Town, WV 25414
You are encouraged to print the most recent agenda reflecting the next WVOHOA Meeting where they will be followed. Agendas are subject to change at the beginning of any meeting.
NOTICE: 7PM meetings on the 3rd Wednesday of:
JAN-FEB-APR-MAY-JUL-AUG-OCT-NOV
NOTICE: 9AM meetings on the 3rd Saturday of:
MAR-JUN-SEP-DEC
2020
- January 15, 2020
Donation: Hospice Conference Center
Education Session: Enforcing Covenants - February 19, 2020
Education Session: HOA Meeting Decorum… Procedures
NOTICE: Due to Covid-19 Restrictions normal scheduling will be modified.
- March 21, 2020 to be rescheduled due to Covid-19 Restrictions
RSVP Workshop/Seminar: Audit vs. Review – Accountability - April 9, 2020 Board of Directors
- April 15, 2020 to be rescheduled due to Covid-19 Restrictions
Education Session: HOA Credit Reporting & Super Liens - May 20, 2020 to be rescheduled due to Covid-19 Restrictions
Education Session: Incorporated vs Unincorporated – why is it important? - June 3, 2020 Board of Directors
- June 24, 2020 date changed from June 20, 2020 due to Covid-19 Restrictions
ZOOM Annual Election & Seminar: Guidelines & Authority for HOAs Delinquent Assessments - July 7, 2020 Board of Directors
- July 15, 2020 via Zoom, recorded – no agenda
Education Session: HOA Credit Reporting - July 29, 2020
Education Session: Part I, How to Use Zoom to facilitate HOA Board Meetings during Covid-19 - August 19, 2020
Education Session: Part II, Tips & Help During Covid-19 for HOA Assessments &
Mortgages - September 19, 2020
RSVP Workshop/Seminar: - October 21, 2020
Education Session: - November 18, 2020
Education Session: - December 19, 2020 Holidays Observed – No Meeting
2019
- January 8, 2019 Board of Directors
Donation: Hospice Conference Center - January 16, 2019
Education Session: Understanding Federal Tax Forms - February 20, 2019 Cancelled – Snow Storm
- March 6, 2019 Board of Directors
- March 16, 2019
Workshop/Seminar: Mediation Process & Procedures - April 17, 2019
Education Session: Delinquencies & A-Z Completing Forms - May 15, 2019
Education Session: WV Code §7-1-3ff and 2018 Flood Review - June 15, 2019 ANNUAL MEETING ELECTIONS
RSVP Workshop/Seminar: Budgets - July 17, 2019
Education Session: Basics of Amending Governing Documents - August 6, 2019 Board of Directors
- August 14, 2019
Education Session: Association Bank Loan vs. Special Assessment - September 21, 2019 RSVP Workshop/Seminar
PART I: Insurance Liability – Homeowners Associations’ Board of Directors & Common Areas - October 10, 2019 Board of Directors
- October 16, 2019
Special Session: Board of Directors Training - November 13, 2019 Board of Directors
- November 20, 2019
PART II: Insurance Liability – Homeowners Associations’ Board of Directors & Common Areas - December 14, 2019 Holidays Observed – No Meeting
2018
- January 17, 2018
Education Session: What you should expect of an HOA and the procedures of fiduciary responsibilities of the Board & Homeowner Members
Introduction & Donation: Hospice Conference Center - February 21, 2018 (changed from the 14th)
Education Session: Understanding & Amending HOA Property Line(s) - March 17, 2018
RSVP Workshop/Seminar: Understanding & Increasing Assessments. §36B-1-114. Adjustment of dollar amounts
April 13, 2018 Board of Directors - April 18, 2018
Education Session: Hard & Loose Roads, e.g. black top & gravel
USDA Natural Resources Conservation Services Area Engineer (gravel) - May 16, 2018
Education Session: How HOAs Elect New Board Members & what to HOA Boards must consider - May 30, 2018 Board of Directors
- June 16, 2018
RSVP Workshop/Seminar Duties & Responsibilities of Board of Directors and
Building a Budget - July 18, 2018
EPOHOA Election/Appointment
Education Session: Tips Tricks & Secrets of EPOHOA’s website – a tutorial
August 15, 2018 - September 15, 2018 RSVP Workshop/Seminar Top Ten HOA Misconceptions of HOA Governing Documents
- October 17, 2018
Education Session: HOA Annual Meeting Procedures - November 7, 2018 (changed from the 14th)
Education Session: Figuring it out Raising Assessments in compliance with WV Code §36B-1-114 - December 5, 2018 Board of Directors
- December 15, 2018 NO MEETING – in observance of the holidays
2017
- January 18, 2017
Education Session: HOA Q&A: Alternate Dispute Resolution (ADR) & Violations
Video by: Richard B. Linderman, Attorney and Raymond Dickey of AssociationHelpNow
Bonus: Handouts & Rubber Words - February 15, 2017
Education Session: HOA Maintenance Responsibilities—Common Area
Video hosted by: Steven Shuey, Operations Manager, Community Association Consultant.
2017 WV House Bill 2040 – amendments & additions to 36B Uniform Common Interest Ownership Act. - March 25, 2017 (changed from March 18)
Workshop-Seminar: Do It Yourself Reserve Study - April 12, 2017 Board of Directors
April 19, 2017
Education Session: Board Member Boundaries and Obligations
? Really – is an HOA Board responsible for everything ?
- May 17, 2017
Guest Speakers:
Mike Studholme – Mountain View Solar & legislation status
Shawn Walker – Emerald Ash Borer – Trees 101, LLC
Xavier Walter – Pleasants Power Plant vs. Energy Efficient West Virginia
Brandy M. Reed – Capital Reserve Interest Rates – CNB Bank
Additionally, EPOHOA’s HOA Homeowners’ Survey - May 30, 2017 Board of Directors
- June 17, 2017 – Election, Board of Directors
Education Session: Unregistered Unlicensed Vehicles in your HOA
covenants, enforcement, state law - July 6, 2017 – Board of Directors
- July 19, 2017
Guest Speakers-Panel Discussion:
Sgt. Vigh, Berkeley County Sheriff’s Department
Sgt. Fletcher, Jefferson County Sheriff’s Department
Proposed Federal FEMA Disaster Assistance Equity Act of 2017 - August 16, 2017
Education Session: Governing Documents – What you were NOT told
September 16, 2017
Education Session: RSVP SEMINAR
HOA Financial Management – Collections
Guest Speakers:
Chris Stroech, Attorney/Arnold & Bailey and Kelly Daniel, Collection Manager/Clagett
- September 28, 2017 – Board of Directors
- October 18, 2017
- November 15, 2017
- December 13, 2017 – Board of Directors
- Holidays Observed – No Meeting December 2017
2016
- January 13, 2016
Education Session: 2015 Education Sessions in a Nutshell
Presenter: Richard Sussmann - February 17, 2016
EPOHOA Tutorial: How To Track A West Virginia [legislative] Bill
Presenter: Nance Briscoe - March 19, 2016
EPOHOA Tutorial: HOA Ethics
Presenter: Nance Briscoe - April 13, 2016
EPOHOA Tutorial: Social Media
Presenter: Nance Briscoe - May 18, 2016
Education Session: EPOHOA’s New Website Launch
Presenter: Nance Briscoe - June 18, 2016 ANNUAL MEETING
Election of one 3-year term for the EPOHOA Board of Directors
Education Session: Delinquent HOA Annual Assessments – Rules, Laws & Guidelines
Presenter: Ms. Tammy McWilliams - July 13, 2016
Announcement of Officers
Education Session:MS4 (Municipal Separate Storm Water System) and what it means to homeowners, how billing rates are developed and deployed beginning with Berkeley County.
Presenter: Matt Pennington - August 17, 2016
Education Session:Board Leadership: Conducting an Effective Orientation Program
Presenter: CAI Webinar Video, Presenter: Margey J. Meyer, CMCA, PCAM, president Community Association Dispute Resolution Experts (summary) - September 17, 2016
Education Session RSVP: Liability for Board of Directors & Common Area
Presenter: SAHOURI Insurance – Allen Hudson - October 12, 2016
Education Session: HOA Transparency & Document Retention
Presenter: Nance Briscoe - November 16, 2016
Education Session: Beat Delinquencies: Ways to Collect Past-Due Assessments
Presenter: Nance Briscoe - Holidays Observed – No Meeting December 2016
2015
- January 21, 2015 cancelled due to the snow storm
- February 18, 2015
- March 21, 2015
Bylaws – Vote for Amendment - April 15, 2015
- May 20, 2015
- June 20, 2015ANNUAL MEETING
Election of 5-Member Board of Directors - July 15, 2015
- August 19, 2015
- September 19, 2015
- October 21, 2015
- November 18, 2015
- December 19, 2015
2014
- January 15, 2014
- February 19, 2014
- March 15, 2014
- April 16, 2014
- May 21, 2014
- June 21, 2014
- July 16, 2014
- August 20, 2014
- September 20, 2014 – NO MEETING – Workshop cancelled due to circumstances beyond our control
- October 15, 2014
- November 19, 2014
- December 13, 2014
2013
- January 16, 2013
- February 20, 2013
- March 16, 2013
includes attachments: legislation affecting HOAs & homeowners - April 17, 2013
- May 15, 2013
- June 15, 2013
- July 17, 2013
DRAFT v1 – EPOHOA POLICY ON LEGAL ADVICE - August 21, 2013
DRAFT v2 – EPOHOA POLICY ON LEGAL ADVICE
to be considered for passage August 21, 2013 - September 21, 2013 with insert
- October 16, 2013
- November 20, 2013
Financial Audits – An Overview - December 21, 2013
Holidays Observed – Meeting Cancelled
2012
- January 18, 2012
- February 15, 2012
- March 17, 2012
- April 18, 2012
- May 16, 2012
- June 16, 2012
- July 18, 2012
- August 15, 2012
- September 15, 2012
- October 17, 2012
- November 21, 2012 no meeting – Thanksgiving Week
- December 1, 2012
2011
- January 19, 2011
- February 16, 2011
- March 19, 2011
- April 20, 2011
- May 18, 2011
- June 18, 2011
- July 20, 2011
- August 17, 2011
- September 17, 2011
- October 19, 2011
- November 16, 2011
- December 17, 2011
2010
- January 20, 2010
Election of Officers - February 17, 2010
- March 17, 2010
- April 21, 2010
- May 19, 2010
- June 19, 2010
- July 21, 2010
Guest Speaker: Arthur Hanson, Nation of Neighbors - August 21, 2010
- September 21, 2010
- October 20, 2010
Guest Speakers: Delegate Terry L. Walker, Sheriff Bobby Shirley - November 17, 2010
- December 18, 2010 (December 11, 2010)
2009
- January 21, 2009
While meeting every other month at John’s restaurant in Rippon, Jefferson County the newly formed group of homeowners began discussions to enter into a formal organization, registering with the WV Secretary of State. - August 19, 2009
Jefferson County Organization of Homeowners Associations, Inc. became official August 24, 2009. - October 21, 2009
- November 18, 2009
- December 19, 2009