You have two very different requirements imbedded in your question;
(1.) WV Secretary of State
(2.) HOA Annual Assessment

Both points are required. The WV Secretary of State is required because HOAs are a business corporation . All WV HOAs must file every year no later than 5PM on the last day of June. When that filing does not happen the WV Secretary of State revokes the business corporation but NOT the HOA’s governing documents’ restrictions that run with the land that you must respect.

Your governing documents outline the annual assessment in order to maintain the common areas; the amenities that you enjoy while increasing property values. That assessment is required. That assessment is a contract you agreed to when you purchased your home/lot.

TIP: after the annual budget has been ratified by the members, typically an HOA invoice should contain the following basics:

  • the name and address of the HOA
  • the name and contact information of the treasurer
    (or other official generating the invoice)
  • the fiscal year total amount for the annual assessment
    (general operating and capital expense accounts totals)
  • the date the assessment is due
  • the location where the annual assessment payment is to be made
  • the policy statement and/or cited reference for delinquency after the annual assessment due date