15. I never know when our HOA meetings are let alone where they are – how can I find out about our meetings?

Regular meetings are proposed for monthly, bi-monthly or in some instances just the Annual Meeting. For regular meetings each homeowner must have access to announcements of date, time and location. Your Executive Board (or management company) must provide this information either thru a bulletin board, newsletter, website, mailings or telephone calls, for example. Anytime the Executive Board meets that meeting is by law open to members entitled to vote, e.g. unit owners, and you may attend. The following statutes are/should be respected by all HOAs in West Virginia. It is your protection and the required transparency all voters demand.

§36B-3-108. Meetings.

[for non-exempt Community Associations] A meeting of the association must be held at least once each year. Special meetings of the association may be called by the president, a majority of the executive board, or by unit owners having twenty percent, or any lower percentage specified in the bylaws, of the votes in the association. Not less than ten nor more than sixty days in advance of any meeting, the secretary or other officer specified in the bylaws shall cause notice to be hand-delivered or sent prepaid by United States mail to the mailing address of each unit or to any other mailing address designated in writing by the unit owner. The notice of any meeting must state the time and place of the meeting and the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove an officer or member of the executive board.

§31E-7-705. Notice of meeting. (HOAs are corporations filed with the Secretary of State)

(a) A corporation is to notify members entitled to vote of the date, time and place of each annual, regular and special meeting no fewer than ten nor more than sixty days before the meeting date. Unless this chapter, or the articles of incorporation require otherwise, the corporation is required to give notice only to members entitled to vote at the meeting.